Materials Management Coordinator

Overview

Job Summary

Supports daily Materials Management operations by performing inventory, receiving, distribution, and supply replenishment activities. Works collaboratively with Materials Management team members and hospital departments to ensure supplies and patient care equipment are received, stored, maintained, and distributed accurately and efficiently.

Essential Responsibilities

• Provides prompt, professional service when responding to departmental supply requests.
• Receives daily supply deliveries and verifies shipments for accuracy, quantity, and condition.
• Processes daily truck deliveries from receipt through final put-away, ensuring supplies are accurately stocked in designated storeroom locations and shelving.
• Ensures received products are properly organized, rotated, and stored according to departmental procedures.
• Monitors inventory levels and replenish supplies to maintain appropriate stock levels.
• Performs cycle counts, inventory adjustments, expiration-date monitoring, and assists with resolving inventory discrepancies.
• Picks, stages, and distributes supplies to designated hospital departments and supply locations.
• Maintains accurate receiving, inventory, and distribution records.
• Tracks patient care equipment and assists with maintaining accurate equipment inventory.
• Works with Purchasing, Accounts Payable, and other departments to resolve receiving, ordering, invoice, and supply discrepancies.
• Identifies inventory or operational concerns and communicates them to Materials Management leadership.
• Participates in departmental performance-improvement initiatives involving inventory accuracy, productivity, cost control, and customer service.
• Maintains a clean, organized, and safe storeroom and receiving environment.
• Works collaboratively with Materials Management team members to accomplish daily departmental responsibilities and goals.
• Performs other duties as assigned.

Minimum Qualifications

Education: High school diploma or equivalent required.

Experience:

• Minimum of 2 years of experience in inventory control, Materials Management, receiving, distribution, or storeroom operations.
• Healthcare experience and experience working with patient care supplies and equipment preferred.
• Basic computer and data-entry skills required.
• Experience with inventory management systems preferred.

Key Skills

Strong customer service, communication, organization, computer/data-entry, inventory control, and problem-solving skills. Ability to prioritize multiple responsibilities and work effectively as part of a team.