Media Incentive and Grants Specialist

Job Description - Media Incentive and Grants Specialist (26142304)

Position Title:

Media Incentive and Grants Specialist - (26142304)

About the Department

The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing, and improve community infrastructure.

We uphold excellence, integrity, engagement, and innovation by delivering respectful, creative, and accountable service through collaborative, resilient teams. Rooted in a deep love for Montana, we proudly embody its authenticity, independence, and industry as we serve and partner with Montanans.

(You can learn more about us here.)

About this Position

Join the Montana Department of Commerce Film Office as a key program specialist supporting Montana's film and media industry. In this role, you'll manage three signature programs, the MEDIA Act incentive, Big Sky Film Grant, and the Film Festival & Theater Sponsorship Program, while serving as an information source to filmmakers navigating incentives, grants, and compliance.

Key duties include:

• Administering program cycles: Review applications, coordinate award processes, track deliverables, and ensure compliance across grants and tax incentives.

• Supporting filmmakers and industry partners: Provide timely, knowledgeable information on requirements, options, and program benefits while maintaining positive, professional communication.

• Managing data and documentation: Maintain accurate records, oversee database platforms (ServiceNow, Reel-Scout, Salesforce), and prepare internal and external reports.

• Ensuring program integrity: Monitor compliance with state laws, investigate issues as needed, and collaborate closely with legal counsel and partner agencies.

• Improving and promoting programs: Develop materials, refine processes, contribute to outreach, and support continuous program enhancement.

If you thrive in a dynamic, service-oriented environment and enjoy supporting creative projects from start to finish, this role offers an exciting chance to help shape Montana's film landscape.

What are we looking for?

To succeed in this role from day one, you should demonstrate the following qualifying skills:

• Skilled in compliance-focused financial and cost accounting, with experience maintaining accurate databases, processing quarterly reports, and producing basic financial analyses to support grant and contract oversight.

• Proven navigation of unclear or complex situations by breaking down problems, conducting research, identifying key information, and formulating informed questions about program requirements.

• Proficient in Microsoft Office, Excel (including budget and spreadsheet tools), and database management, with experience using platforms such as ServiceNow, Salesforce, and other applications to ensure accurate recordkeeping, reporting, and contract management.

• Demonstrated delivery of high-quality professional communication including written, verbal, in person, virtual, email, and especially telephone support by providing clear information and directing inquiries to appropriate resources.

• Ability to work effectively as part of a team and to complete assignments independently with accountability and sound judgment.

• Additionally, this position requires valid documents required for domestic air travel, or the ability to attain them.

If you have a combination of the skills outlined above and a desire to serve Montanans, we encourage you to apply.

How to apply:

Apply online by submitting your resume and cover letter. Please note: You do not need to complete the "work experience" or the "education and certifications" portion of the application process in our recruiting system. You only need to upload the requested documentation.

Benefits:

• Look here to see the additional benefits! They include:

• Work/life balance,

• Health coverage,

• Retirement plans,

• Paid vacation and sick leave and holidays,

• And more…

• Public Service Loan Forgiveness - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify.

Other important information to be aware of:

• Only online applications are accepted. By applying online, you can receive updates and monitor the status of your application.

• This position allows for a hybrid work schedule from a remote location within the state of Montana. Weekly travel to Helena offices will be required. Specific conditions will be outlined as part of the job offer and must adhere to state policy. New employees may be required to complete training in person before hybrid work schedules begin.

This agency participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, Link to E-Verify Website.

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $

33.50 - 33.50 Hourly

Telework Eligibility: Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

: 1 Employee Status: Regular Schedule: Full-Time

Job Type

: Standard

Shift

: Day Job

Travel

: Yes, 10 % of the Time

Primary Location

: Helena

Agency: Department of Commerce Union: 000 - None

Posting Date

: Sep 15, 2026, 2:06:07 AM

Closing Date (based on your computer''s timezone)

: Oct 1, 2026, 11:29:00 AM

Required Application Materials: Cover Letter, Resume

Contact Name: Heidi Greenback | Contact Email: heidi.greenback@mt.gov | Contact Phone: 406-841-2706 Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.