Medical Assistant (Pre-Admission Testing)

Reports to: Orthopedic Clinic Director

FLSA Classification: Full-time, Non-exempt, Hourly $19.03  to $23.84

• Essential Functions

  • Schedule surgical procedures according to surgeon and facility scheduling guidelines.
  • Coordinate operating room schedules and maintain surgery calendars.
  • Obtain and track all required patient documentation and clinical clearances.
  • Communicate with primary care offices and specialty providers to request records and clearance documentation.
  • Coordinate preoperative testing appointments and ensure completion.
  • Prepare and organize surgical charts for provider and anesthesia review.
  • Maintain surgery tracking logs and status reports.
  • Assist the PAT RN with six-week preoperative phone call preparation and follow-up tasks.
  • Contact patients regarding outstanding paperwork or testing requirements.
  • Verify receipt of laboratory results, imaging studies, and consultation notes.
  • Upload and accurately document patient information within the electronic medical record.
  • Coordinate with clinic staff, operating room personnel, anesthesia, and outside facilities to facilitate timely patient care.
  • Identify incomplete records and notify appropriate personnel.
  • Assist with one-week preoperative communication by confirming patient information and supporting scheduling logistics.
  • Support postoperative follow-up processes as directed by the PAT RN.
  • Maintain HIPAA compliance and patient confidentiality.
  • Participate in quality improvement activities to reduce surgical delays and cancellations.
  • Maintain accurate departmental records and statistics.
  • Other duties as assigned.

  Education and Experience

  • Current Medical Assistant certification preferred.
  • High school diploma or equivalent required.
  • Experience in a medical office, surgical clinic, or hospital setting preferred.
  • Orthopedic or perioperative experience preferred.

  Skills and Expectations

  • Strong organizational and multitasking abilities.
  • Excellent customer service and communication skills.
  • Ability to work independently and as part of a multidisciplinary team.
  • Attention to detail and accuracy.
  • Proficiency with electronic medical records and scheduling software.
  • Demonstrate honesty, integrity, and professionalism.
  • Maintain strict HIPAA compliance.
  • Adhere to all PMC policies, procedures, and Code of Conduct.
  • Demonstrate commitment to diversity, inclusion, and equitable patient care.

  Physical Requirements

  • Must be able to remain in a stationary position for extended periods.
  • Must be able to move throughout the facility as needed.
  • Frequently operate computers and office equipment.
  • Must be able to communicate effectively with patients and staff.
  • May be required to wear appropriate PPE, including N95 respirators or PAPRs.

  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties may change at any time with or without notice.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.