Medical Gas Project & Estimating Specialist

Company Overview

Medical Technology Associates (MTA) is the fastest-growing healthcare compliance testing company in the country. We are an industry leader in Medical Gas Bid/Spec and Services, supporting mechanical contractors, plumbers, hospitals, and medical facilities with accurate project quotes, detailed takeoffs, and full project coordination for medical gas testing, repairs, and construction.

We are proud to have a team of highly credentialed personnel committed to customer service, quality, and excellence. As we continue to grow, we are seeking a results-oriented team member who shares these values.

Position Overview

The Medical Gas Project & Estimating Specialist is a dual-function position combining Medical Gas Estimating and Project Coordination. This role operates as part of a three-person support team consisting of:

• One dedicated Sales Representative
• One Medical Gas Account Manager
• This Medical Gas Project & Estimating Specialist

Together, the team manages all opportunities, quotes, customer requests, and project workflows within the assigned book of business.

Responsibilities

Three-Person Team Collaboration

• Work collaboratively with the Sales Representative and Medical Gas Account Manager as part of a three-person support team.
• Coordinate task distribution to ensure quotes, takeoffs, submittals, purchase orders, delivery requests, and contractor needs are handled quickly and accurately.
• Support customer follow-up, project continuity, and scope accuracy across all active jobs.

Estimating

• Prepare accurate and timely quotes, including plan reviews and evaluation of equipment specifications.
• Perform detailed and accurate takeoffs.
• Ensure all estimates meet required margin targets.
• Read and interpret plumbing and medical gas blueprints and written specifications.
• Identify and resolve discrepancies between plans, specifications, proposals, and purchase orders.
• Review subcontractor proposals to ensure scope alignment.

Project Coordination

• Manage orders from quote approval through material delivery, including PO processing and vendor acknowledgements.
• Coordinate submittals, delivery requests, and order tracking.
• Serve as a point of contact for customer inquiries related to quotes, orders, and project status.
• Troubleshoot order inconsistencies, backorders, shipping issues, and change requests.
• Collaborate with technicians, vendors, manufacturers, and customers throughout the project lifecycle.
• Maintain organized project files, documentation, and schedules.

Multi-Tasking Requirements

Must effectively manage multiple concurrent tasks, including:

• Quotes
• Takeoffs
• Submittals
• Delivery Requests
• Purchase Orders
• Contractor Requests
• Vendor Communications
• Project Documentation

Qualifications

• 5+ years' experience with a mid-size or large plumbing contractor performing both plumbing estimating and project management (required).
• Strong understanding of plumbing, mechanical, or medical gas construction estimating processes.
• Ability to read and interpret engineered plans, blueprints, and specifications.
• Medical gas field experience preferred but not required.
• Knowledge of NFPA 99 preferred.
• Strong mathematical, communication, and problem-solving skills.
• Proficiency in Microsoft Excel, Word, Outlook; NetSuite experience preferred.
• Highly organized and capable of managing a high-volume, fast-paced workload.
• Detail-oriented, proactive, and committed to accuracy and quality.
• Able to work independently and within a collaborative team structure.
• Professional appearance, strong customer service skills, and alignment with MTA's core values: Integrity, Safety, and Customer Service.