Medical Office Assistant I - Float Pool

The best thing about this role

Are you looking to make a difference by improving the health of our patients? Here you will find an innovative culture that is patient-focused and dedicated to making a difference. We are committed to helping the population we serve, and our communities, achieve optimum health and enjoy the best quality of life possible.

What you'll do

Serves as the first point of contact for patients within the Bassett Healthcare Network. This is a key role in the patient centered care team. Demonstrates excellence in all patient and customer encounters

including face-to-face and telephone interactions. Assures that a high quality patient experience takes

place by providing administrative support to ambulatory patient care teams through excellent customer

service, attention to detail, and interpersonal skills. Responsible for providing clear, accurate, timely

communication to nurses and providers regarding patients. Responsible for accurate, appropriate

scheduling of patients for optimum care and provider efficiency. Responsible for collecting demographic

and financial information during the scheduling and/or registration processes to ensure full and timely

revenue capture. May have direct revenue responsibility through payment collection, cash handling,

processing of insurance eligibility and managed care information.

Essential Job Functions:

• Reception/Call Handling
• Receives and greets every patient in a courteous and friendly manner using a welcoming positive

tone, words and actions. Will meet patient needs as observed by Supervisor and as reported on

patient satisfaction surveys.

• Ensures new patients are provided with a Welcome to Bassett Network Packet which includes

Advance Directive information. Health Information Privacy documents, plus Health Center and

Bassett Network brochures. Also established patients over the age of 18 who do not have

documentation of receiving Advanced Directives are provided this information as reviewed

through random audits of system documentation.

• Raises up emergent situations or expressed patient problems directly to Supervisor or

Supervising Nurse for assistance as observed by Supervisor and Supervising Nurse

• Answers phones within 3 rings using a 3 part greeting (Name of Dept., your name, "How may I

help you?") as observed by Supervisor and as noted in compliance reports

• Ends calls by asking patient if there is anything else we can do for them today as observed by

Supervisor and as noted in compliance reports

• Takes clear, complete and accurate phone messages,(and follows up on these messages to

make sure the patients needs are met) or prescription requests using the electronic medical

record messaging system as observed by Supervisor and reported by providers and nurses

• Available for incoming calls, maintains operator statistics at or above institution standards.
• Offers patients the opportunity to sign up for MyBassett on the phone.
• Proactively keeps patients informed of any delays in their providers schedules that may impact

their time to be seen.

• Registration/Appointment Scheduling/Referrals
• Obtains all information necessary to complete the outpatient registration process assuring

demographic and insurance information is correct and is entered or scanned into the system

accurately as monitored by system audit

• Accurate confirmation of attending PCP and Billing PCP, when appropriate.
• Assures correct data capture and data entry (such as MSPQ) necessary for regulatory agencies

and compliance requirements is accurate and complete as monitored by systems audits.

• Maintains required level of knowledge and proficiency in all core functions (demographic and

financial screening, insurance eligibility and verification, regulatory and compliance monitoring) of

front desk services as measured by system audits.

• Supports the collection of Advanced Beneficiary Notice signatures and form processing to meet

Medicare regulations.

• Ensures all corrections (demographics, insurance eligibility etc.) based on the missing items

workqueue are made in the appropriate Bassett system within 24 hours of system notifications, in

accordance with standard operating procedure.

• Answers questions from patients regarding the organization and/or services, and provides

directions to the appropriate clinical location as necessary.

• Offers patients the opportunity to sign up for MyBassett in person.
• Listens to patient's request for an appointment, then schedules an outpatient appointment to meet

the patient's needs while following department scheduling guidelines as reported by providers and

observed by supervisor. Offers alternate providers or locations when appropriate to meet the

patient's needs. Raises up patient's needs that they cannot meet to the Supervisor or Supervising

Nurse.

• Accurately fills out the Interactive Face Sheet, and confirms the demographic and insurance

information of the patient, and updates as necessary.

• Ensures patient preferences for communication are up to date. This will ensure appointment

reminders are sent via mail, phone, or MyBassett to meet patient satisfactions.

• Reminds patients that the collection of their co-pay will be expected at the time of the visit.
• When scheduling, utilizes all available functions such as, Auto Search, Combine Departments,

Schedule Scanner, etc to ensure that the best possible appointment selection is made, for

business operations and patient satisfaction.

• Performs edits of daily appointment schedules at the request of their Supervisor. Follows policy

and procedure for rescheduling appointments and contacting patient directly to reschedule

appointments, in accordance with BMG Directive as observed by Supervisor. Directs any requests

from providers or other staff to adjust appointment schedules to Supervisor for review and

approval before acting, as noted by Supervisor.

• Reviews the electronic Confirm List daily, to confirm appointments with patients 24-72 hours in

advance of appointment as noted by patients and observed by Supervisor

• Reviews automated reminder list (Televox, Phytel, or similar lists) as necessary in a timely

manner as observed by supervisor and compliance reports.

• Processes electronic or written requests for urgent referrals same day. Processes electronic or

written routine referral requests within 24-72 hours.

• In regards to referrals, ensures complete and accurate information is recorded in accordance with

standard operating procedure to support reimbursement and regulatory compliance and patient

care. When appropriate prior authorizations are obtained and documented appropriately within the

referral.

• Work the " Incoming" and " Outgoing" queues in your area according to departmental standards.
• Follow up with "referred to" providers to ensure that patients kept their appointments and all

results have been received in the "referred by" providers office.

• Displays ownership of the entire patient experience, including but not limited to, scheduling,

registration, being aware of the patients lobby experience, and completion of all referral duties.

• Collection of Payment/Cash Handling
• Conveys to patient what payment is due based on Insurance Card or Insurance Verification

system and request how patient will be paying today, via cash, check or credit card.

• Receive and receipt all payments with no more than 2 minor errors per quarter as determined by

daily cash up verification, and in accordance with finance policy and procedures.

• Maintain and balance cash drawer daily with no more than 2 minor errors per quarter as

determined by daily cash up verification, and in accordance with finance policy and procedures.

• Office Support/Cross Coverage/Confidentiality
• Date stamps in all incoming patient related information and delivers to appropriate provider or

staff person for action on a daily basis as observed by providers, coworkers and Supervisor

• Completes all basic patient demographic information on forms, such as Disability and Workers

Comp before delivering to nurse or provider to complete

• Mails outgoing patient information such as lab letters and completed forms in accordance with

Bassett Policy

• Prepares correspondence to patients and/or other entities as directed by providers or supervisors

as observed by providers and supervisors

• Prepares outside patient health information for scanning per Document Imaging procedures as

observed by certified document imaging staff or Supervisor

• Completes indexing and scanning of hard-copy patient health information into electronic health

record or packages and sent to HIM for scanning per Document Imaging procedures as measured

by DI quality audits nd as reported by providers

• Sends requests for routine or subpoenaed medical record releases to assigned HIM location for

processing (Regional HIM Hub site or Cooperstown HIM Department). Processes same day

requests for Medical Records for patient care continuity as needed. Seeks assistance from HIM

resources with any questions about how to process a release or what information to release

• Maintain appropriate inventory of office supplies and required forms for daily operations following

established procedures

• Establishes and maintains departmental record keeping and filing systems. Classifies, sorts,

distributes and/or files correspondence, articles, mail, records and other documents

• Opens and/or closes clinic per divisional guidelines as observed by supervisor. For 24 hour

departments, appropriate handoffs are made.

• Covers at other locations or departments as requested, with orientation, performing like office

functions as noted by Supervisor

• Ability to adapt to various workflows, processes and policies to support the operations and patient

care throughout the network.

• Per protocol, staff member goes into waiting area to greet patient, and to inform them of any
• Patient is identified using 2 identifiers, such as name and date of birth, in accordance with

National Patient Safety Goals as observed by supervisor and/or peer review.

• Communicates patient issues/concerns to providers as measured by provider feedback and

supervisory observation.

• Ensures appropriate forms are given to all patients depending on appointment type and or

specialty.

• Assists the patient to navigate through all stages of their visit.
• Patient Health Information is accessed to perform job responsibilities and for no other reason.

Patient information is kept confidential and discussed on a need to know basis only. As observed

by Supervisor and based on organizational audits

• Assumes responsibility for continuing education by maintaining competency in programs required

for daily responsibilities, including clinical information systems, office automation systems and

insurance issues.

• Attends required in-services as requested by supervisor.
• Identifies need for computer training or refresher courses and attends as necessary
• Attends 85-90% of all staff meetings as appropriate, reviewing minutes of any meetings missed

with no more than 1 unexcused absence per year as measured by supervisory audit.

• Maintains job specific knowledge and proficiency (may include insurance, scheduling, charge

coding information and creation of open referrals) by attending meetings, training and reading all

pertinent training documentation and memos as documented on annual in-service record.

• Maintains a thorough knowledge and understanding of insurance and local carrier's medical

coverage policies as they relate to the Appointment..

• Required to attend at least 4 educational opportunities per year, such as BIL opportunities, PARS

opportunities etc.

• Performs similar or related duties as requested or directed

What we need from you

Education:

• High School diploma or GED, required
• 2 Year / Associate degree may be considered towards one year of relevant work experience.

Experience:

• Required - 1 Year minimum of Releveant Work Experience
• Required - 1 Year minimum of Customer Service Experience

Skills:

• Computer Skills
• Customer Service
• Time Management
• Maintain Confidentiality
• Interacting with People

Work Type:

• Sedentary Work - Exerting up to 10 lbs of force occasionally, and/or a negligible amount of force

frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting

most of the time. Jobs are sedentary if walking or standing are required only occasionally, and all other

sedentary criteria are met.

Job Functions:

• Frequent - Typing/ Clerical/ Dexterity, Hearing, Seeing/ Monitor/ Computer Use, Standing, Talking,Visual Acuity (color, depth, perception), Walking
• Occasional - Grasping, Lifting, Pulling, Reaching, Repetitive Motion, Stooping.
• Constant - Fit Test

Hazards:

• Occasional - Bodily Fluids/ Bloodborne Exposure

Travel:

• No Travel Required.

Total Rewards

Bassett Healthcare Network's commitment to our employees includes benefit programs carefully designed with the needs and values of all our employees in mind. Many of the benefits we offer are paid fully or in large part by Bassett. Our generous benefits offerings include:

• Paid time off, including company holidays, vacation, and sick time
• Medical, dental and vision insurance
• Life insurance and disability protection
• Retirement benefits including an employer match
• And more!

Specific benefit offerings may vary by location and/or position.

Pay Range

Salary is based on a variety of factors, including, but not limited to, qualifications, experience, education, licenses, specialty, training, and fair market evaluation based on industry standards. The above compensation range represents a good faith belief of the compensation range by Bassett Healthcare Network, and its entities and affiliates, at the time of this posting or advertisement.

Pay Range Minimum:

USD $16.98/Hr.

Pay Range Maximum:

USD $25.47/Hr.

We love the difference people bring

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.