Medical Office Coordinator

Founded in 1950, Central Indiana Orthopedics (CIO) is a premier, independent orthopedic practice in central Indiana that delivers compassionate and expert care to patients with bone, joint and muscle injuries and conditions. CIO has locations in Fishers, Anderson, Muncie, Marion and Zionsville, and proudly serves as team physicians for Anderson University as well as supporting several local high schools. Specializing in neck-to-toe orthopedic care, patients benefit from the expertise CIO’s board-certified physicians and licensed specialists offer in joint replacement and revision, podiatry, physiatry, regenerative medicine, sports medicine and treatment of work-related injuries. CIO also offers imaging services, physical therapy, outpatient surgery and Walk-In Clinics for immediate orthopedic care.

At SCA Health, we believe health care is about people – the patients we serve, the physicians we support and the teammates who push us forward. Behind every successful facility, procedure or innovation is a team of 15,000+ professionals working together, learning from each other and living out the mission, vision and values that define our organization. 

As part of Optum, SCA Health is redefining specialty care by developing more accessible, patient-centered practice solutions for a network of more than 370 ambulatory surgical centers, over 400 specialty physician practice clinics and numerous labs and surgical hospitals. Our work spans a broad spectrum of services, all designed to support physicians, health systems and employers in delivering efficient, value-based care to patients without compromising quality or autonomy.  

What sets SCA Health apart isn’t just what we do, it’s how we do it. Each decision we make is rooted in seven core values: 

• Clinical quality 
• Integrity 
• Service excellence 
• Teamwork 
• Accountability 
• Continuous improvement 
• Inclusion 

Our values aren’t empty words – they inform our attitudes, actions and culture. At SCA Health, your work directly impacts patients, physicians and communities. Here, you’ll find opportunities to build your career alongside a team that values your expertise, invests in your success, and shares a common mission to care for patients, serve physicians and improve health care in America.    

At SCA Health, we offer a comprehensive benefits package to support your health, well-being, and financial future. Our offerings include medical, dental, and vision coverage, 401k plan with company match, paid time off, life and disability insurance, and more. Please visit, https://careers.sca.health/why-sca, to learn more about our benefits.

Your ideas should inspire change. If you join our team, they will. 

Job Summary

Responsible for accurate data entry of patient registration which includes but is not limited to greeting patients, collecting demographic, insurance information, co-pays and communicating with other departments.

Essential Functions

• Responsible for the registration of current and new patients.
• Work with the PT Therapists and PT aides with the best way to support patients with their visits.
• Provide any necessary instructions/directions including insurance co-pays, medical records requests, etc.
• Uses multiple software systems to track patient processing and generates necessary information for billing.
• Must greet customers and visitors in a polite, promptly, and helpful manner.
• Updates patient insurance information and demographics, collects and records co-payments, provides any necessary forms needing completion, and obtains required signatures.
• Offers outstanding patient experience by walking and checking in on patients that might be experiencing extended waiting times.
• Maintains clean and orderly the PT waiting area.
• Answer phones in a pleasant manner, deal with patient (customer) needs expeditiously.
• Coordinate services with other departments.
• Other duties as assigned.

Standard Qualifications

Education:  High School Diploma or equivalent.

Experience: 

• Minimum of two-year experience in customer service setting, preferably six months receptionist experience in health care setting and experience with office equipment.
• Computer and typing skills with a high degree of accuracy.
• Experience with medical terminology is preferred.

Skills and Abilities

• Ability to communicate clearly in person and on the phone.
• Able to establish/maintain cooperative relationships with patients, families, physicians, employees and other customers.
• Ability to organize and prioritize tasks effectively.
• Navigation and comprehension of computer software systems in an office setting.
• Able to type 30/50 wpm

Physical/Mental Demands

• Work may require hand dexterity for office machine operation, stooping and bending

to files and supplies, mobility to complete errands, or sitting for extended periods of time.

• Sitting for up to 8 or more hours per day while doing computer input and responding to phone questions.

• Must be able to view computer screens for long periods. Occasional stress related to workload and customers with problems.
• Requires use of computer equipment, fax, calculators, printers, and any other equipment found in an office setting.
• This position requires ability to sit, walk, stand, use hands and fingers, reach with hands and arms.
• May require lifting items seen in an office setting like rims of paper, laptops, office supplies, etc.
• This position requires the inspection of lobby area, greeting station, and check-in on patients.
• Able to mobilize to all SBO locations if needed.

Environmental Working Conditions

• Office setting environment.
• Medium level of exposure to communicable illnesses like the flu.
• Work requiring moderate speed and high degree of accuracy.
• Manual dexterity using computer keyboard, calculator, fax and copy machine and any other equipment used in an office setting.
• This position may require to work evenings and weekends.