Medical Office & Scheduling Coordinator - Front Desk

This is more than a clinical job; this is a career.
Team Apex provides over 20 years of expertise to teach our team how to thrive in a competitive environment.

Therapist Owned & Operated
Your voice is heard by therapist owners and therapist executive-level administrative staff.
 

Growth & Stability
This growing privately held company grew from 3 clinics in 1999 to over 95 in 13 states across the U.S. Offering multiple pathways to career development, including clinical expertise and professional growth.

Proven Path to Ownership
Several of our Franchise Owners and executive-level administrative staff started as staff therapists or Clinic Manager Physical therapists, just like you.

Upscale, High-Quality Physical Therapy Services
Our beautiful and welcoming facilities provide a warm environment for our team and patients. The patient-centered focus of Apex sets us apart and makes our clinics feel like home.
 

Key Responsibilities:

• Answering phone calls: Handle referrals and pre-authorize patient visits.
• Appointment scheduling: Ensure accurate scheduling and manage patient appointments efficiently.
• Paperwork management: Complete intake forms thoroughly and ensure they are finalized before visits.
• Electronic health record (EHR) management: Maintain and update patient charts.
• Payment collection: Oversee and process patient payments daily.
• Administrative tasks: Type notes, letters, and marketing materials.
• Clinic upkeep: Help with the cleaning and upkeep of treatment areas.

What We’re Looking For:

• A passion for patient care and a dedication to continuous learning.
• Experience in a medical office setting is a plus.
• Understanding of health insurance processes is preferred.
• Strong multitasking abilities and great attention to detail.
• Excellent interpersonal skills: Ability to build rapport with patients.