Medical Records Analyst

Join TriHealth as a Medical Records Analyst at Clinton Memorial Hospital!

At TriHealth, we take pride in creating a supportive, mission‑driven environment where team members can grow, contribute, and make a meaningful impact. As a Medical Records Analyst, you'll play an essential role in ensuring accurate record completion and release readiness - work that directly supports high‑quality patient care and operational excellence. TriHealth is known for valuing its people, fostering collaboration, and investing in professional development, making it an exceptional place to build a long‑term career.

This role is ideal for someone who is detail‑oriented, organized, and eager to learn. You'll gain experience across multiple functions, including scanning, release‑of‑information processing, documentation verification, and daily coordination with physicians and clinical teams. With varied assignments and opportunities to strengthen your technical and communication skills, you'll be contributing to the high standards TriHealth is recognized for across the region.

Apply today and grow your career with a team that truly values you.

Location:

• Clinton Memorial Hospital at 610 W Main Street, Wilmington, OH 45177

Work Schedule:

• Full-Time (80 hours bi-weekly)

• Day Shift

• No Weekend, Holiday or On Call Commitment

Benefits:

TriHealth offers a comprehensive benefits package - including medical, dental, vision, paid time off, retirement plans, and tuition reimbursement. Please view our benefits page https://careers.trihealth.com/what-we-offer/benefits

Job Requirements:

• High School Diploma or GED Degree or GED (Required)

• Basic computer-keyboard-skills

• Ability to learn and manage specialized data systems that may be used

• Good oral and written communication skills

• Ability to sort and file alphabetically, numerically, and chronologically by manual and electronic methods

Job Overview:

General Analyst position facilitates record completion and release readiness by performing a variety of tasks in collaboration with co-workers and physicians. May specialize in one or more standard functions. Specific assignments will var from day to day based on the needs of the department and customers.

Job Responsibilities:

• Carries out scanning and associated tasks (document pick up and prep, scanning, QA and corrections, issue resolution).

• Fulfills ROI (release of information) requests.

• Creates inspector keys for auditors and other validated review customers.

• Functions as an effective team member by completing other work as assigned so that needs of the department and customers are met including but not limited to: daily monitoring operative report status; delinquency notifications to physicians/providers; communications with Medical Staff, Coders, Surgery Scheduling, patient care units; annual clean-up for graduating Residents; Audit inspector key creation.

• Specific assignments will vary from day to day based on the needs of the department and customers.

• Notifies physicians/providers regarding incomplete records and facilitates the suspension process.

• Communicate with Medical Staff, Coders, Surgery Scheduling, Patient Care Units.

• Answers questions regarding record completion or refers questions to Supervisor/Manager/Director.

• Verifies/assigns/closes documentation deficiencies for the corresponding provider in Epic in accord with Joint Commission guidelines, HFAP guidelines, CMS requirements, corporate policy, and Medical Staff Rules and Regulations.

Working Conditions:

Bending -

Climbing - Rarely

Concentrating - Consistently

Continuous Learning - Consistently

Hearing: Conversation - Consistently

Hearing: Other Sounds - Frequently

Interpersonal Communication - Consistently

Kneeling - Frequently

Lifting <10 Lbs. - Occasionally
Lifting 50+ Lbs. - Rarely

Lifting <50 Lbs. - Occasionally
Pulling - Rarely

Pushing - Occasionally

Reaching - Rarely

Reading - Consistently

Sitting - Consistently

Standing - Rarely

Stooping - Occasionally

Talking - Consistently

Thinking/Reasoning - Consistently

Use of Hands - Consistently

Color Vision - Occasionally

Visual Acuity: Far - Frequently

Visual Acuity: Near - Consistently

Walking - Frequently

TriHealth SERVE Standards and ALWAYS Behaviors

At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, ALL TriHealth team members are expected to demonstrate and live the following:

Serve: ALWAYS...

• Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
• Refrain from using cell phones for personal reasons in public spaces or patient care areas

Excel: ALWAYS...

• Recognize and take personal responsibility to address and recover from service breakdowns when a customer''s expectations have not been met
• Offer patients and guests priority when waiting (lines, elevators)
• Work on improving quality, safety, and service

Respect: ALWAYS...

• Respect cultural and spiritual differences and honor individual preferences.
• Respect everyone''s opinion and contribution, regardless of title/role.
• Speak positively about my team members and other departments in front of patients and guests.

Value: ALWAYS...

• Value the time of others by striving to be on time, prepared and actively participating.
• Pick up trash, ensuring the physical environment is clean and safe.
• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.

Engage: ALWAYS...

• Acknowledge wins and frequently thank team members and others for contributions.
• Show courtesy and compassion with customers, team members and the community