Medical Records Assistant- Full time

Medical Records Assistant needed for premier nursing facility. Come join our winning team!

This is an excellent entry level opportunity for someone wanting a career in healthcare. If you have a positive attitude and desire to serve others - we will train!

Our Mission: We are professionals committed to serving others, nurturing life, and promoting an individual’s ability to thrive.

Position Summary:

Assists in maintaining patient/resident medical records and health information systems in accordance with current federal and state laws, regulations and company policies.

Qualifications: If you meet the below – please apply!

• High School Graduate or equivalent experience
• Minimum of 6 months office experience or preferably Healthcare/hospital environment with general knowledge of how to collect and protect patient information
• Working knowledge of medical terminology and/or medical record experience
• Proven computer and typing skills
• Outstanding communication (written and verbal) skills
• Presents a professional/positive image and can remain kind, calm and professional in all work related or stressful situations
• Knowledge of Point Click Care (PCC) preferred

Responsibilities:

• Clerical responsibilities including answering phones, setting up files, scheduling, documenting, etc.
• Assists the Director of Medical Records and/or Administrator as directed
• Retrieves, reviews, protects and provides patient/resident records (manually/electronically) as needed
• Follows up with incomplete records, returning to appropriate department for corrections
• Responds to requests for medical records ensuring they are accurate and on time
• Assembles, collects and edits medical records as needed
• Maintains a record of authorized information released from charts/records
• Tracks and stores active and inactive medical records in accordance with company policy
• Protects files in accordance with HIPAA standards
• Develops and maintains good working relationships with all personnel
• Assists in recording/filing/reporting on all incidents/accidents
• Files information such as nurses’ notes, resident assessments, progress notes, laboratory reports, x-ray results, correspondence, etc. into patient/resident charts

Benefits:

• Competitive pay
• Health Benefits – Medical, dental, and vision coverages with company paying majority of costs for Medical HMO (with buy up plan options available)
• 401(k) with company match (company match begins after 1 year of service)
• Company paid Life and disability insurance
• Paid Time Off (Vacation, Sick, Holiday)
• Employee Assistance program
• Identity Theft and Travel insurance protections
• BeneHub employee sponsored discount programs and more….

We are proud to be an equal opportunity employer.

*Benefits are available to full-time employees.

At Woodlands Healthcare Center in Los Gatos, CA, we’ve reimagined skilled nursing and rehabilitation by putting people first, both residents and employees. Our nurses, therapists, and support staff are empowered to deliver individualized care plans, advanced therapies, and meaningful outcomes without feeling like just another number in a system. Serving families throughout Santa Clara County, we provide short-term rehabilitation and long-term care focused on faster recovery, stronger outcomes, and a truly supportive environment. For our team, that means working in a setting that values clinical excellence, collaboration, and respect. We prioritize manageable workflows, strong leadership support, and a culture where your voice matters. Whether you’re at the bedside, in therapy, or supporting operations, you’ll be part of a group that’s committed to doing things differently—and doing them right. Conveniently located near local hospitals, our community offers not only a great place for residents to heal, but a place where professionals can grow, feel appreciated, and build a career with purpose.

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