Medical Records/Central Supply Director - Full-time Opportunity at Vivo Healthcare West Orange
Job Summary
Vivo Healthcare West Orange is seeking a dedicated and compassionate Medical Records/Central Supply Director to join our leadership team! As a valued member of our healthcare community, you will have the opportunity to provide high-quality service to our patients while collaborating with a dynamic and supportive team. If you are committed to delivering exceptional service for our patients, families, and community at large and are looking for a work environment that values employee empowerment, we encourage you to apply for this role.
Responsibilities
Retrieves resident records (manually/electronically). Delivers as necessary.
Files information such as nursing notes, assessments, progress notes, lab reports, x-ray results, correspondence, etc., either manually or electronically into resident charts.
Collects, assembles, checks, and files resident charts.
Ensures incomplete records/charts are returned to appropriate department or personnel for corrections.
Ensures resident records are properly completed, assembled, coded, etc., before filing.
Extracts information from records for insurance companies, Medicare, Medicaid, VA, etc., in accordance to established policies and procedures and privacy rules.
Picks up and delivers medical records to designated areas as necessary.
Answers telephone calls in regards to inquiries about medical records. Prepares written correspondence as necessary.
Files active and inactive records as per established policies
Completes portion of death certificates as indicated.
Maintains logs of specific items as per established policies and procedures.
Maintains requests for medical records forms and completes as necessary.
Maintain appropriate inventory levels of supplies
Conduct routine inventory counts (daily/weekly/monthly)
Rotate stock using FIFO (First In, First Out) methodology
Monitor expiration dates and remove outdated supplies immediately
Ensure par levels are established and maintained for all departments
Order supplies in accordance with facility budget and approved vendor contracts
Track orders, backorders, and delivery timelines
Communicate supply shortages or delays to leadership and nursing staff
Verify all deliveries against purchase orders and packing slips
Other tasks/duties as assigned
Requirements
High school diploma or equivalent
Minimum of 2 years' administrative experience preferred.
Working knowledge of medical terminology, anatomy and physiology, coding, and other aspects of health information preferred, but not required.
Ability to lift, push and pull up to 50 pounds
Prolonged standing, walking, bending, and reaching
Ability to transport supply carts throughout the facility
Knowledge of medical supplies and equipment used in long-term care
Basic understanding of infection control principles
Strong organizational and time management skills
Ability to multitask and prioritize in a fast-paced environment
Basic computer skills (inventory systems, EMR supply modules)
What We Offer
How to Apply
If you are a motivated, organized, and passionate leader looking for a new challenge, please apply for this exciting opportunity to join our Vivo Healthcare West Orange team. Don't miss this chance to make a meaningful difference in the lives of our patients - apply now!
Employment Requirements:
Employment with VIVO Healthcare of West Orange is contingent upon successful completion of a Level 2 background screening through the Florida Caregiver Background Screening Clearinghouse (https://info.flclearinghouse.com), in accordance with Florida law and Skilled Nursing Facility regulatory requirements. Additional pre-employment requirements may include reference checks, drug screening, physical examination, and verification of licensure or certification, as applicable.
Equal Opportunity Employer:
VIVO Healthcare of West Orange is an Equal Opportunity Employer and is committed to maintaining a workplace free from discrimination and harassment. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by federal, state, or local law.