Job Title: Medical Records Clerk
Location: 10th Medical Group, U.S. Air Force Academy, CO, 80840
Tentative Start Date: December 1, 2025
Work Schedule: Monday–Friday, 8- or 10-hour shifts between 0700–1700.
Qualifications:
- Education: High school diploma or GED required.
- Experience:
- Minimum of 12 months of relevant experience within the last 36 months.
- Proficiency in computer use; ability to type 30–40 words per minute.
- Prior experience working with medical records, patient confidentiality, or HIPAA compliance preferred.
- License/Certification: Basic Life Support (BLS) required.
- Other Requirements:
- Must be a U.S. Citizen.
- Ability to read, write, and communicate effectively in English.
- Must be able to lift up to 25–50 pounds and use step ladders for high shelving
Documents Required for Submission:
- Updated Resume (With all gaps explained)
- Basic Life Support (BLS) certification.
Responsibilities:
- Maintain, organize, and retrieve patient medical records in accordance with Military Treatment Facility (MTF) and HIPAA regulations.
- Process requests for the release of medical information following DoD privacy guidelines and applicable directives.
- Research, analyze, and abstract information from medical files, which may include multiple diagnoses, treatments, and procedures.
- Verify the validity of requests for information and escalate questionable requests to legal or compliance offices for review.
- Brief patients, insurance companies, and agencies on policies regarding medical record access and release.
- Update, code, and document patient records to ensure accuracy and completeness.
- Ensure proper billing procedures are initiated upon processing record requests, including posting charges and forwarding statements to accounting.
- Treat all patient information as confidential and ensure lists/names are not disclosed without written authorization.
- Provide administrative support such as filing, scanning, copying, and maintaining logs related to medical records.
- Support healthcare staff with timely access to patient charts and documentation to ensure continuity of care.
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