Medical Records Coordinator

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

About the Role:
Hess Spine and Orthopedics LLC is looking for a detail-oriented Medical Records Coordinator to join our growing team in Fairfield, NJ. This is a vital role that keeps our practice running smoothly by ensuring accurate, timely, and compliant management of patient health information. If you're passionate about healthcare administration and thrive in a fast-paced clinical environment, we want to hear from you!



Responsibilities:

• Manage the collection, organization, and maintenance of patient medical records in compliance with HIPAA regulations
• Process medical records requests from patients, attorneys, insurance carriers, and other healthcare providers
• Accurately enter and update patient data within the Electronic Health Record (EHR) system
• Coordinate release of information (ROI) requests while ensuring proper authorizations are obtained
• Audit medical records for completeness, accuracy, and compliance with regulatory standards
• Collaborate with clinical and administrative staff to ensure timely documentation and record retrieval
• Maintain confidentiality and security of all patient health information at all times

Requirements:

• High school diploma or equivalent required; associate's degree in Health Information Management or related field preferred
• 1-2 years of experience in medical records, health information management, or medical office administration
• Working knowledge of HIPAA regulations and release of information protocols
• Proficiency with Electronic Health Record (EHR) systems and Microsoft Office Suite
• Strong attention to detail with excellent organizational and time management skills
• Ability to handle sensitive and confidential information with discretion and professionalism
• Strong communication skills and ability to work collaboratively in a team-oriented environment

About Us:
Hess Spine and Orthopedics LLC is a premier orthopedic and spine specialty practice located in Fairfield, NJ, dedicated to delivering exceptional care to our patients. Our patients trust us for our compassionate approach and commitment to outstanding clinical outcomes. We pride ourselves on fostering a supportive, professional work environment where every team member plays a meaningful role in patient care.