Medical Records Coordinator

Join Our Team at Regional Cancer Care Associates (RCCA): Medical Records Technician

Are you detail-oriented, organized, and passionate about making a difference in patient care? Regional Cancer Care Associates (RCCA) is seeking a dedicated Medical Records Technician to join our compassionate and dynamic team.

Employment Type: Full Time

Location: Hackensack, NJ

Compensation: $15.58 - $21.00 per hour

Compensation packages based on your unique skills, experience, and qualifications

As of the date of this posting, RCCA offers a comprehensive benefits package for this position, subject to eligibility requirements. In addition to the salary, we provide: Health, dental, and vision plans, Wellness program, Health savings account - Flexible spending accounts, 401(k) retirement plan, Life insurance, Short-term disability insurance, Long-term disability insurance, Employee Assistance Program (EAP), Paid Time Off (PTO) and holiday pay, Tuition discounts with numerous universities.

We believe these benefits underscore our commitment to the well-being and professional growth of our employees.

• Scan and attach all internal and external correspondence and electronic medical reports into patient' medical record chart according to filing system.
• Pulls charts for scheduled appointments in advance according to guidelines.
• Ensure that all appropriate documentation for the scheduled patient visit is attached to the patient’s chart.
• Prints, mails, and/or faxes patient chart information as requested and authorized.
• Documents all processes. Releases medical records information to persons or agencies according to State and Federal regulations.
• Compile and maintain patients' medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts.
• Picks up out guides at designated locations and returns to Medical Records.
• Catalogue charts for storage and keeps electronic reports of those records.
• Submits request for chart retrieval from storage if needed to comply with a medical records request. Makes copies of dictated interval notes accordingly.
• Monitors physician dictation and makes sure it is completed in the EMR (electronic medical record) and alerts physicians who are behind.
• Keeps a record of new patients for weekly physicians OCM meetings Follows policies and procedures to contribute to the efficiency of the front office Provides back-up assistance as needed by front office staff.
• Sends out dictations to referring providers via manual faxing, right fax, or electronically “Direct Message” (direct message via EMR is required for MIPS.
• In Radiation department may convert dosimetry plans into a PDR of zip file when a patient transfers to another facility for treatment.
• Logs FMLA/Disability forms for provider completion. 
• Will mail or fax forms and contact patient once completed.
• Sends outgoing faxes and distributes incoming faxes. Prepares correspondence, memos, forms and other typing as requested by supervisor.

• High school diploma or equivalent required.
• Position is entry level and requires 1-3 years’ experience, preferably in a medical office setting. Previous experience in a medical records’ experience preferred. 
• Knowledge of electronic health record systems. 
• Time Management, Organization, Attention to Detail, and Quality Focus skills needed.