Medical Secretary

NHS Scotland

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end NHS Scotland welcomes applications from all sections of society.

Who we are

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home nhsaaa.net

AI tools like ChatGPT or Copilot can be great for planning and preparing your application-but your answers must be your own.

• Show us the real you Your application should reflect your skills experience and motivations authentically.
• Use AI wisely Its fine to use AI for ideas or to check spelling and grammar but dont let it write your answers.
• Why this matters Applications that rely on AI-generated content may be withdrawn. By applying you confirm your responses are based on your own knowledge and achievements.
• Tip Think of AI as a helper not a substitute. We want to understand you-not an AI tool.PositionAn exciting opportunity has arisen for a Medical Secretary within Women and Children Services at Ayrshire Central Hospital to provide a comprehensive administrative support to the Community Paediatric Team Child Protection Team and health professionals working at Rainbow House helping the team fulfil their objectives and achieve their targets.You should be a highly motivated efficient and positive team member who can also work independently. You should possess excellent communication and negotiation skills.Hours 36 hours per week.Monday - Thursday 9am - 5.00pm Friday 9am - 3pmThis post is offered on a permanent basisUK Driving LicenceA UK driving licence is essential for this role. What you will doYou will be responsible for the day to day organisation secretarial and administration services of the Community Paediatric Service within Rainbow House. The post holder will assist in the provision of adminsecretarial services to all professionals based at Rainbow House including Child Protection to ensure a high standard of service to patients and staff.For further information on the role please click the link below to view the job description.Knowledge training andor experience required for this postRelevant secretarial qualification e.g. AMSPAR Accurate audio typing skillscopy typing skillsWorking knowledge of Word and Microsoft software packagesKnowledge of medical records procedures and Patient Management System PMSTrakcareFor further information on the requirements for the role please click the link below to view the person specification.If you would like to find out more about the role please contactDebbie Macaulay Administration Manager Rainbow House on 01294 323477 or email- Debbie.macaulayaapct.scot.nhs.ukRight to Work Certificates of SponsorshipTo work in the United Kingdom there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is without exception granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form. NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks. Please visit here for further information.We are unable to provide sponsorship for Band 2 posts or bank contracts.Additional Information for Candidates
• You should apply for this post by completing the application process on NHS Jobs Scotland.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on NHS Jobs Scotland please follow this link httpswww.careers.nhs.scothow-to-applyapplication-process
• To view our accessibility statement please follow this link httpswww.eess.nhs.scotjobtrain-accessibility-statement
• Please note that our correspondence method is by email therefore please ensure you enter your email address accurately.
• Please check your email regularly including junk folders and your NHS Jobs Scotland account for updates.
• Please contact JobTrain Candidate Support Hub httpsjobseekersupport.jobtrain.co.uksupporthome - for advice and support with any system issues.
• We recommend using the Internet Browser Google Chrome" or Microsoft Edge" when using JobTrain.
• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member please ensure you update your NHS Jobs Scotland account profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note for all vacancies where a driving licence is required this must be a full UKEUEEA licence.