Medical Secretary - Manahawkin, NJ - MS 26-13080

Job Title: Medical Secretary
Location: Manahawkin, NJ
Job Type: Contract
Pay Rate: $20/hr

Note: This job doesn't offer any benefits.

Position Overview

We are seeking a Medical Secretary to provide administrative and clerical support for Medical Staff functions, meetings, correspondence, scheduling, records, and day-to-day Medical Affairs activities.

Required Qualifications

• High School Diploma or equivalent.

• Four years of secretarial experience or equivalent employment experience or education.

• Proficiency in PC office software.

• Customer service, scheduling, and multitasking skills.

• English proficiency: Read, Write, Speak.

Preferred Qualifications

• Health or hospital experience.

• Secretarial science education or comparable experience.

• Post-high-school coursework in medical terminology.

Responsibilities

• Coordinate and provide administrative support for assigned Medical Staff functions, committees, and department meetings.

• Coordinate meeting room assignments and reservations and provide members with meeting notices.

• Prepare meeting agendas and attend meetings when requested.

• Produce accurate meeting minutes, submit them for required approvals, and distribute them appropriately.

• Prepare and distribute related correspondence.

• Follow up on meeting action items.

• Maintain current attendance records for assigned Medical Staff meetings.

• Produce, type, distribute, and communicate changes to Department of Medicine on-call schedules.

• Maintain physician mailbox listings and distribute mail accordingly.

• Receive incoming telephone calls, record accurate messages, and place outgoing calls.

• Retrieve and deliver Medical Affairs mail to and from the mailroom.

• Coordinate duplication, collation, distribution, and filing of materials.

• Initiate and document requisitions for office supplies and equipment.

• Provide backup support to other secretaries in the Medical Affairs Division as assigned.

• Perform other assignments and special projects as directed.