We are a busy and compassionate pediatric therapy practice offering OT, PT, ST and ABA services for children ages 0-21yrs. Our goal is to create a welcoming and supportive environment for our clients and staff. We are currently seeking a part-time Office Administrator to help keep our front office running smoothly and efficiently.
Responsibilities:
Greet patients and families with professionalism and warmth
Answer phones, schedule appointments, and manage calendars.
Handle patient check-in/check-out, insurance verifications, and basic billing tasks
Maintain accurate and organized digital and paper records
Assist therapists and management with administrative needs
Ensure cleanliness and organization of the front office and waiting area
Handle email communications and supply ordering
Qualifications:
Previous experience in a medical office or administrative role preferred
Excellent communication and interpersonal skills
Proficiency with office software (Google Workspace, Microsoft Office, etc.)
Detail-oriented with strong organizational and multitasking abilities
Friendly, professional demeanor and a team player attitude
Ability to maintain patient confidentiality (HIPAA compliance)
Why Join Us?
Supportive, team-oriented environment
Opportunity to grow within the company
Family Friendly atmosphere
Make a meaningful impact in a healthcare setting
To Apply: Please attach your resume for consideraton
Numbers & Facts
Location
Totowa, NJ
Job Type
Full-time
Skills
Accredited Business Accountants (ABA)unmatched
Administrative Skillsunmatched
Billingunmatched
Calendar Managementunmatched
Child and Youth Servicesunmatched
Communication Skillsunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
HIPAA (Health Insurance Portability and Accountability Act)unmatched
Health Insuranceunmatched
Healthcareunmatched
Interpersonal Skillsunmatched
Medical Officeunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Patient Assessmentunmatched
Patient Confidentialityunmatched
Pediatricsunmatched
Team Playerunmatched
Telephone Skillsunmatched
Vision Planunmatched
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