Meeting & Events Planner - San Francisco, CA

Meeting & Events Planner - San Francisco, CA

Job ID

290686

Posted

11-Aug-2026

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management, Marketing, Town Planning, Workplace Strategy

Location(s)

San Francisco - California - United States of America, South San Francisco - California - United States of America

"Ready to take your career to the next level? Join our top tier Workplace Experience Host Team at CBRE, where you'll collaborate with a diverse group of associates to provide white glove hospitality to employees and clients, creating a wonderful workplace environment and daily experience"

Elevate Your Career with CBRE - Join a Fortune 500 Leader!

If you are ready to make a difference and be part of one of the world's most admired and sustainability-focused companies, CBRE is the right place for you.

About the Role

We're looking for a highly organized, hospitality-minded Meeting & Events Planner to lead day-to-day meeting and event execution while guiding a team of Event Coordinators and Meeting & Event Associates. This role brings structure, calm, and high-touch service to internal and external events that support our business, culture, and workplace experience goals. You will partner closely with Workplace Experience, Facilities, IT/AV, Security, Catering, Executive Business Partners, and other cross-functional teams to deliver thoughtful, inclusive, on-brand events. You will also set clear priorities for the coordination team, coach strong execution habits, and ensure the team can scale support across a fast-moving environment.

What You'll Do

Event Planning & Execution

Lead planning and execution for internal and external meetings, workshops, executive gatherings, and workplace events Manage end-to-end logistics including scheduling, catering, A/V, security, room setup, staffing plans, signage, guest flow, and on-site execution

Develop and maintain detailed project plans, timelines, run-of-show documents, staffing assignments, and post-event recaps

Support high-touch events, executive-level meetings, VIP experiences, and large external attendee programs

Conduct room checks, confirm event readiness, and deploy coordinators or support staff where needed

Ensure events are welcoming, inclusive, accessible, and aligned with company standards and brand expectations Team Leadership & Collaboration

Lead, coach, and prioritize the day-to-day work of Event Coordinators and the Meeting & Events Associate

Set clear team expectations, delegate tasks, balance workloads, and remove blockers so events are executed consistently

Review and approve event plans, timelines, run-of-show documents, staffing plans, and deliverables prepared by the team

Provide feedback, training, and mentorship to build coordinator capability and create a strong service culture

Partner with Event Planners, Event Coordinators, Workplace Experience, EBPs, REW partners, and teams including Leasing, Global Food Programs, Corporate Security, IT, Finance, People, and external vendors on event execution, DIY event requests, and cross-functional delivery

Manage complex stakeholder and vendor relationships, driving alignment and accountability without relying on formal authority

Liaise with IT/AV, Janitorial, Facilities, Security, Catering, and Reception teams to align roles, timelines, and day-of support

Coordinate front desk and arrival experiences for large external events, including VIP greetings and attendee escort plans Operations & Logistics

Lead pre-event planning meetings with clients and stakeholders; anticipate needs and troubleshoot issues as they arise

Respond to common inquiries from clients, coworkers, managers, and partner teams with clear, service-oriented communication

Receive, track, and distribute vendor deliveries including catering, rentals, florals, alcohol, printed signage, and event supplies

Maintain event storage, event furniture inventory, supplies, and readiness standards across event spaces

Support weekly programming in event spaces and ensure the right team coverage for recurring events

Create basic event signage, guest name badges, sample floor plans, and event materials as needed

Notify appropriate parties and follow safety procedures to protect employees, guests, vendors, and visitors in the building Process Improvement

Build repeatable workflows, templates, and standards that help the team deliver consistently at scale

Serve as a trusted workplace partner for one or more organizations, translating business needs into scalable programs, clear operating rhythms, and practical solutions.

Identify opportunities to improve processes, streamline handoffs, strengthen communication, and elevate event quality across the organization

Track lessons learned after events and translate feedback into clearer playbooks, staffing models, and service improvements

What You'll Need

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

5+ years of experience in event planning, meeting coordination, workplace operations, hospitality, or a related field

2+ years of experience leading, mentoring, or functionally managing team members in a fast-paced service environment

Demonstrated ability to delegate work, prioritize competing requests, coach team members, and hold a high bar for execution

Proven ability to manage multiple projects, stakeholders, timelines, and vendors simultaneously

Strong organizational, communication, hospitality, and people-management skills

Experience managing vendors, contracts, budgets, catering and workplace experience partners, and cross-functional stakeholder relationships Nice to Have

Experience in a tech startup, high-growth technology company, or similarly fast-paced environment

Experience building or scaling event operations, coordinator workflows, or service standards for a growing team

Producer experience for meetings, events, or workplace programs

Familiarity with AV, VC, sound, and basic event technology coordination

Why Choose CBRE?

• Unbeatable Perks: Enjoy generous Paid Time Off, Paid Holidays, and 12 weeks of Paid Parental Leave.
• Comprehensive Benefits: Access top-notch Medical, Vision, and Dental insurance, along with Life Insurance, FSA & HSA options, and 401K matching contributions.
• Inspiring Work Environment: Experience an innovative work environment that focuses on the culture of growth, collaboration and communication.

Don't miss out on this opportunity to develop and thrive in your career.

Apply today and be part of something extraordinary!

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Meeting and Events Planner position is $100,000 annually and the maximum salary for the Meeting and Events Planner position is $110,000 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Host

Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.

Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host's scalable product suite includes concierge-quality services provided by talented CBRE "hosts"; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.

The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.

Find out more

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