Meeting Planner Assistant

Title: Meeting Planner Assistant 
Location : DC Metro Area
Target Start Date : ASAP
Type: contract
Pay Rate: DOE

The meeting planner assistant is responsible for end-to-end scheduling, venue sourcing, and logistical coordination for arbitration and dispute resolution proceedings. This position serves as a key point of contact for hearing logistics, partnering with internal teams, external vendors, and venues to ensure proceedings are executed efficiently and cost-effectively.

The ideal candidate brings strong organizational, vendor management, negotiation, and problem-solving skills, with the ability to manage multiple hearings and changing priorities in a fast-paced environment.

Key Responsibilities

• Coordinate and schedule arbitration and dispute resolution proceedings based on hearing requests and operational requirements.
• Identify and secure appropriate venues, including hotels, conference facilities, and corporate offices, based on hearing and participant needs.
• Manage logistical requirements for both in-person and hybrid proceedings.
• Partner with case administrators, coordinators, and other internal stakeholders to ensure hearings are properly scheduled and supported.
• Serve as a liaison between internal teams, participants, venues, and vendors to address scheduling changes, technical requirements, and special accommodations.
• Negotiate competitive pricing and favorable contract terms with venues and service providers.
• Secure flexible cancellation and rescheduling terms to minimize costs associated with changes to hearing schedules.
• Track and manage scheduling and venue-related expenses while identifying opportunities for cost savings.
• Troubleshoot scheduling conflicts and last-minute logistical issues to minimize disruptions.
• Maintain accurate scheduling, venue, vendor, and expense information.

Required Qualifications

• Bachelor's degree in Business Administration, Hospitality, or a related field, or an equivalent combination of education and professional experience.
• 3–5 years of experience in scheduling, event or hearing coordination, legal operations, hospitality, or vendor management.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently, prioritize competing responsibilities, and solve problems in a fast-paced environment.
• Strong negotiation and vendor management skills.
• Experience managing budgets, expenses, or cost-conscious vendor relationships.
• Proficiency with Microsoft Office Suite and Adobe applications.

Preferred Qualifications

• Knowledge of hospitality, venue sourcing, and contract negotiation.
• Experience coordinating hybrid and in-person meetings, hearings, or events.

Welcome to ConsultNet, a premier national provider of technology talent and solutions. Our expertise spans across project services, contract-to-hire, direct search, and managed services onshore, nearshore, and hybrid. For over 25 years, we have connected thousands of consultants with meaningful roles through a personal, communication-driven approach, partnering with a diverse client base to build high-performing teams and create lasting impact. Our comprehensive service offerings cover a wide range of technology and engineering positions across key markets nationwide. Learn more at www.consultnet.com .

We champion equality and inclusivity, proudly supporting an Equal Opportunity Employer policy. We welcome applicants regardless of Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other status protected by law.