Position Summary:The Member Events Coordinator is responsible for planning, organizing, and executing a variety of social events and activities designed to enhance member engagement and overall club experience. This role serves as a key liaison between members and club departments, ensuring each event is well-coordinated, enjoyable, and reflective of the club’s standards.
Key Responsibilities:
- Plan, coordinate, and execute club events such as holiday celebrations, themed dinners, tournaments, luncheons, and social gatherings
- Manage event calendars, timelines, and logistics to ensure smooth execution
- Coordinate with Food & Beverage, Golf, Tennis, and other departments to align event details and staffing
- Handle event communications, including invitations, flyers, emails, and RSVP tracking
- Serve as a primary point of contact for member inquiries related to events
- Maintain accurate attendance lists and track participation trends
- Assist with budgeting for events and monitor expenses as needed
- Oversee event setup, execution, and breakdown to ensure quality and member satisfaction
- Gather feedback from members and management to continuously improve events
- Support marketing efforts to promote club activities and increase engagement
Qualifications:
- Previous experience in event planning, hospitality, or customer service preferred
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
- Creative mindset with attention to detail
- Ability to multitask and manage multiple events simultaneously
- Proficient in Microsoft Office and general event or club management systems
Work Environment & Schedule:
- Flexible schedule required, including evenings, weekends, and some holidays based on event calendar
- Fast-paced, member-focused environment within a private club setting