Member Services Administrative Assistant (ADMINISTRATIVE OFFICER I)

Introduction

The Member Services Administrative Assistant is an essential employee that is integral to the efficient operations of the Maryland State Employees Supplemental Retirement Plans (âMSRPâ). This position provides administrative support in the agencyâs critical business area of Member Services, which is managed by the Director of Member Services.

GRADE

13

LOCATION OF POSITION

6 St. Paul Street, Suite 200

Baltimore, MD 21202

Main Purpose of Job

he Member Services Administrative Assistant is an essential employee that is integral to the efficient operations of the Maryland State Employees Supplemental Retirement Plans (âMSRPâ). This position provides administrative support in the agencyâs critical business area of Member Services, which is managed by the Director of Member Services. This positionâs responsibilities include (but are not limited to) the following: serving as a liaison to State benefit and retirement coordinators; creating webinar announcements and other communications to State benefit and retirement coordinators; preparing and updating the Member Services Policy and Procedure Manual; compiling data, preparing, and maintaining a variety of statistical reports; posting webinar updates and other pertinent information on the MSRP website; serving as MSRPâs official Timekeeper in Workday; preparing, organizing, and distributing PowerPoint webinars and workshop presentations; and serving as a liaison to the Plan Administrator; provides all aspects of primary administrative support for the Director of Member Services.

POSITION DUTIES

• Provides primary administration and support for the Director of Member Services and Member Services staff.
• Create and assist in the creation of educational webinars and seminars.
• Prepares, organizes, and distributes PowerPoint webinars and workshop presentations.
• Proofread and edit presentations and other documents for proper grammar, structure, and punctuation.
• Coordinates the scheduling of guest speakers for webinars and seminars. Ensures that updated bios for all speakers are received in a timely manner.
• Creates and manages monthly webinar Google registration forms and reviews webinar survey responses regularly for participant feedback.
• Serves as a liaison to State benefit and retirement coordinators, the Plan Administrator (Empower) and the agency liaison.
• Maintains an up-to-date database of State benefit coordinators and oversees Education Specialist Field schedule database.
• Manages front office staff calendar to ensure proper coverage for office and telephone coverage and the field staff calendar.
• Oversee and coordinate the organization of Member Services emails, folders and files.
• Creates webinar announcements and other communications to State benefit and retirement coordinators and employees
• Maintains a master schedule of the various seminars and workshops.
• Post webinar updates and other pertinent information on the MSRPÂ website and LinkedIn.
• Attend monthly strategy team meetings (virtually or in house) and additional meetings as often as needed.
• Attend all Board Meetings.
• Stay up to date on financial topics through researching articles, viewing webinars, and sharing information at team meetings (Kiplinger, Plan Sponsor, The Balance, etc.).
• Conduct research on various current and/or relevant topics that will potentially be incorporated into MSRP educational webinars and seminars.
• Prepares, updates, and maintains the Member Services Policy and Procedure Manual.
• Compiles data, prepares, and maintains a variety of statistical reports.
• Serves as MSRPâs official Timekeeper in Workday.
• Provides primary coverage of main local and toll-free agency telephone calls, takes routed calls, accepts messages, or redirects calls to appropriate staff. Retrieves, opens, and distributes incoming mail.
• Fulfills requests for printed material and supplies of informational packages and performance reports.
• Works on various special projects, as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of administrative staff or professional work.Â

Notes:Â

1. Candidates may substitute 30 college credit hours from an accredited college or university for the required experience.Â

2. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

• One year experience creating and managing complex databases.
• One year experience using Microsoft Office and Google Suite.Â
• One year experience researching and interpreting laws, regulations and policies.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operatorâs license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State''s diversity.