You Belong Here.
At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve.
FTE: 1.0, Shift: Day, Schedule: Mon-Fri
This is an in-person role in Tacoma, WA, and will be in the office 5 days a week.
Candidates must be currently based in the area to be considered.
Position Summary
Essential Functions
• System Executive Office Leadership & Operations Provide day-to-day operational leadership for the System Executive Office in partnership with the Chief of Staff, ensuring high-quality executive support, efficient workflows, and alignment with organizational priorities.
• Executive Administrative Team Management Lead, coach, and develop the Executive Assistant team by setting clear performance expectations, aligning workloads, strengthening communication, and ensuring consistent, high-quality administrative support across executives.
• Executive Calendar, Planning, & Executive Office Business Rhythm Oversight Maintain oversight of executive and corporate calendars, conduct regular calendar audits, coordinate executive scheduling and briefings, and ensure effective planning and follow-through on annual business rhythms, priorities, and commitments.
• Standards, Systems, & Administrative Excellence Establish and enforce enterprise-wide standards for executive support, communication protocols, and administrative excellence, ensuring consistency, accuracy, and reliability across executive operations.
• Enterprise Executive Administrative Services Development Design and lead a structured, best-in-class system executive administrative services function, including executive onboarding processes, service models, tools, templates, and enterprise coordination.
Requirements
• 10+ years supporting C suite executives • At least 5+ years supervisory experience • 3+ years of performance metrics, process improvement or lean techniques experience • Bachelor's degree required, MBA preferred • PMP certification preferred • Proven experience in executive and corporate office operations, administrative leadership, or Chief of Staff-adjacent roles. • Very strong organizational, communication, and project management skills. • Demonstrated ability to lead administrative teams and implement standardized processes. • High level of discretion, judgment, and professionalism. • Ability to manage multiple priorities in a fast-paced, high-visibility environment.
Why MultiCare?
• Rooted in the local community - Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years • Growth and education - Competitive tuition assistance, award-winning residencies, fellowships and career development to invest in your future • Well-being and support - Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared for at work and in life • Living our values - Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other • Belonging for all - Employee Resource Groups, inclusion initiatives and outreach programs support a workplace where every voice is valued • Pacific Northwest lifestyle - Work and live where natural beauty, adventure and strong community connections are part of everyday life
Pay and Benefit Expectations
Associated benefit information can be viewed here.