Mgr Front Office

Sage Hospitality Resources, LLP

Portland, OR

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JOB DETAILS

SALARY

SKILLS

Administrative Skills, Calculators, Communication Skills, Computer Workstations, Customer Support/Service, Diversity, Emergency Procedures, English Language, High School Diploma, Hospitality and Tourism, Insurance, Inventory Management, Keyboards, Laundry, Literacy, Mail Processing, Mathematics, Multitasking, Operations, Operations Management, Order Supplies, Organizational Skills, PBX Operator, Performance Analysis, Performance Reviews, Physical Demands, Procedure Development, Record Keeping, Reporting Skills, Restaurant, Revenue Growth, Sales, Standard Operating Procedures (SOP), Time Management, Training/Teaching, Writing Skills

LOCATION

Portland, OR

POSTED

Today

Why us?At The Bidwell Marriott Portland, you're not just joining a hotel-you're stepping into aspace that reflects the soul of the city. Located on Portland's storied BroadwayAvenue, we blend warm, good-natured hospitality with an independent spirit thatcelebrates curiosity, comfort, and connection.Our team thrives on crafting personalized guest experiences rooted in authenticity andcare. Whether it's greeting a guest like an old friend, recommending a local hiddengem, or simply making someone's day a little easier-we lead with heart, attention,and purpose. We believe in meaningful work, shared pride, and a culture where everyvoice matters.Working at The Bidwell means being part of a team that's both relaxed and refined. Welive and lead at the intersection of downtown culture and Northwest nature-creatinga sanctuary in the center of it all. It's a place to grow, contribute, and build somethingtogether that's truly unique to Portland.As part of Sage Hospitality Group, we're anchored by a shared mission to enrich lives,one experience at a time. We encourage independent thinking, value diversity ofthought, and invest in your development-because we know that when you thrive, sodo we.Join us at The Bidwell-where good-natured hospitality meets purpose, place, andpossibility.Job OverviewRespond in a professional and courteous manner to arriving, departing and in-house guests by providing accurate and timely information and services. Responds to inquiries regarding hotel information and guest concerns. Supervise the daily operations of the Guest Services personnel; promoting a safe environment and quality services to achieve maximum guest satisfaction and financial success.Responsibilities+ Greets and completes established check-in procedures for arriving guests on a daily basis, using both manual and computerized methods, in order to ensure guests are satisfied and in rooms as requested.+ Facilitates guest departure (check-out) on a daily basis by following established manual and computer procedures in order to close guest accounts ensuring the guests are satisfied.+ Ensures the entire front desk team regularly calculates and/or posts monies, receipts, guest accounts and other forms of credit using accurate, proper cash handling methods and established procedures in order to present the customer with timely and precise hotel charges upon check-out and maintain accurate hotel records.+ Courteously answers inquiries and accepts reservations by accurately communicating hotel rates and information and by using suggestive selling techniques to sell room rates, increase occupancy and revenue.+ Maintain good guest relations by keeping abreast of all in-house and area functions in order to answer questions and concerns with timely and knowledgeable responses, in person and on telephone.+ Operates the PBX equipment by accepting incoming calls, assisting outgoing calls, scheduling and setting wake-up to provide guests with timely and efficient service.+ Control cash transactions at the front desk and maintain complete responsibility for personal bank as specified by hotel bank agreement policy.+ Maintain a friendly, cheerful and courteous demeanor at all times.+ Perform other duties as assigned, requested or deemed necessary by management.+ Assist and make recommendations to the Assistant General Manager in the areas of conducting performance evaluations, discipline and terminations as appropriate.+ Coordinate guest service efforts to include group arrivals and departures, and guest transportation, while maximizing the guest experience through top quality customer service.+ Coordinate and supervise the activities and foster good relations with our valet service, taxi services, and the Airport Connection to provide the maximum level of quality service.+ Provide information and assist staff in recommending area restaurants, theaters, community events, activities, etc., to ensure optimum guest satisfaction.+ Greet guests, offer assistance with check-in/check-out, deliver laundry and store luggage.+ Provide guest transportation as required by hotel's standard operating procedures.+ Order all supplies and maintain inventory control minimizing unnecessary expenses.+ Follow-up on any complaints or problems a guest may experience in a timely and professional fashion to ensure a quality guest experience.+ Implement emergency training and procedures to ensure appropriate protection of the hotel's guests, staff and company assets.+ Provide weekly schedule for all Front Office Associates, posted by 3pm on Friday.+ Responsible for covering/finding replacements for call-offs.+ Ensure proper communication to subordinates on all hotel activities in a way that insures that guest needs are being met in a timely fashion.+ Ensures all new hires are aware of all aspects of the hotel.+ Ensure all associates are properly trained on Fosse along with all other systems/procedures that will help them provide our guests with quality service. Make sure all Front Desk Associates are SSM trained.+ Provide motivation to the department.+ Ensure all Front Office Associate duties are completed daily (checklists, call back log, guest request log, wake-up log, etc…)+ Provide assistance to other employees and departments to contribute to the best overall performance of the department and hotel.+ Ensure the front desk is represented at each Safety Committee Meeting.+ Participates in Hotel MOD programQualificationsEducation/Formal TrainingHigh School diploma or equivalentExperienceMinimum two years previous experience as a front desk supervisor or minimum of four years front office experience in hotel work.Knowledge/Skills+ Must have total understanding of all hotel front office procedures.+ Requires working knowledge of guest services and hotel services, policies or operations. Working knowledge is generally learned on-the-job.+ Must have high school graduate level mathematical aptitude; know standard cash handling procedures and knowledge of computerized cash register systems.+ Must have past experience in dealing directly with the public and acquired general knowledge of basic customer service skills.+ Must be fluent in oral and written English.+ Must be able to use tact and understanding when dealing with a variety of customer service problems, including stressful and highly emotional situations.+ Must be highly organized and able to pay attention to minute written and verbal details, particularly when performing multiple tasks.+ Excellent comprehension and literacy required to review correspondence, initiate reports, conduct training, etc.Physical DemandsThe physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.+ Ability to read written forms of communication and monochrome computer screen.+ Must be able to operate computer, calculator and telephone keyboards, for cash handling and paperwork processing.+ Must be able to understand and follow verbal/written instructions, work on more than one task at a time, and be able to communicate both verbally and in writing.+ 90% of shift is standing, Bending/kneeling - repeated bending and kneeling required while filing.+ Mobility - must be able to reach all areas of hotel to assist clients. Occasional standing. Occasional carrying and lifting of files and office items up to 25 lbs.Environment+ Work inside 95%Material/Equipment Used+ Prolonged standing at indoor, thermostatically climate-controlled workstation.Benefits+ $50 discounted Tri-Met monthly pass+ Drastically reduced hotel rates for you and your friends & family at Marriott Hotels+ Sage Restaurant Concepts discounts (The Original Dinerant, Departure, Urban Farmer)+ Unlimited paid time off+ Paid Sick Time+ Paid Holidays+ Medical, Vision & Dental Insurance+ Complimentary Parking at Hotel Garage+ Referral Bonus EligibleID: _2026-31375_Position Type: _Regular Full-Time_Property : _Bidwell Hotel_Outlet: _Not Applicable_Category: _Front Desk & Guest Services_Max: _USD $75,000.00/Yr._Tipped Position: _No__Address_ : _520 SW Broadway__City_ : _Portland__State_ : _Oregon_EOE Protected Veterans/Disability

About the Company

Sage Hospitality Resources, LLP

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