Mgr, Payroll

TekWissen LLC

San Jose, CA

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JOB DETAILS

SALARY

$78.57–$78.57

SKILLS

ADP, Accounting, Accounts Payable, Accounts Receivable, Artificial Intelligence (AI), Auditing, Automation, Billing, Cash Flow, Cash Management, Cloud Computing, Communication Skills, Corporate Policies, Customer Support/Service, Data Quality, Detail Oriented, Diversity, Documentation, Error Handling, Establish Priorities, Federal Laws and Regulations, Finance, Financial Operations, General Ledger Accounting, Government Accounting, HRIS/HRMS, Journal Entries, Legal, Local Tax, Maintain Compliance, Materials Management, Microsoft Excel, Microsoft Office, Monitor Regulations, Payroll Accounting, Payroll Administration, Payroll Management, Payroll Tax, Policy Implementation, Presentation/Verbal Skills, Reconciliation, Record Keeping, Regulatory Requirements, Risk, Sarbanes-Oxley Act (SOX), Small Business, State Laws and Regulations, State Tax, System Integration (SI), System Test, Systems Administration/Management, Systems Maintenance, Tax Regulations, Technical Support, Time Management, Workforce Management, Workplace Issues, Writing Skills

LOCATION

San Jose, CA

POSTED

3 days ago

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is a cloud-based financial operations platform that helps small and midsize businesses automate accounts payable, accounts receivable, and payment workflows. It enables businesses to send invoices, pay bills, and manage cash flow digitally.

Job Title: Mgr, Payroll

Location: San Jose,CA 95002

Duration: 8 Months

Job Type: Temporary Assignment

Work Type: Hybrid

JOB DESCRIPTION:

About the Role:

Client is seeking an experienced Payroll Manager to lead end-to-end payroll operations across our domestic and Australia workforce of over 1,500 employees.
In this role, you will own the accuracy and compliance of our payroll function including equity transactions, SOX controls, and multi-state tax obligations while driving automation initiatives and serving as the company's subject matter expert on payroll accounting, tax, and regulatory requirements.
You will work closely with Finance, HR, Legal, and third-party agencies to ensure timely, accurate, and compliant payroll delivery at scale.

Key Responsibilities:

Payroll Operations & Workday:

Prepare and process end-to-end multi-state payrolls for 1,500+ employees using Workday Payroll
Process and submit employee equity transactions and related tax withholding through Workday Payroll
Partner with HRIS and IT teams to manage Workday system updates, testing, and enhancements.
Manage day-to-day payroll activities and resolve payroll-related discrepancies in a timely manner.
Serve as the primary point of escalation for Workday payroll issues and employee inquiries.

Payroll Accounting:

Prepare and review payroll journal entries, reconciliations, and general ledger postings.
Collaborate with the Accounting team to ensure accurate recording of payroll expenses, accruals, and liabilities.
Support month-end and year-end close activities, including W-2 processing and payroll-related account reconciliations.

Payroll Tax & Compliance:

Ensure accurate calculation, withholding, remittance, and reporting of federal, state, and local payroll taxes.
Manage W-2, W-2c, and other year-end tax filings and reconciliations.
Ensure compliance with payroll SOX controls and maintain current knowledge of applicable federal and state regulations.
Responding to inquiries from employees, HR, Accounting, government agencies, and third-party vendors utilizing knowledge of policies, procedures, and legislation
Conduct audits of data changes and requests to ensure compliance with company policy and practices.
Oversee multi-state payroll tax registrations and respond to tax agency notices and audits.
Maintain detailed payroll records and audit-ready documentation.
Ensure the integrity and accuracy of all payroll remittances and reporting.

Time, Attendance & Employee Data:

Manage time and attendance workflow to ensure all timesheets, time-off requests, and payroll data is received timely and accurate, complete, and compliant with state and federal standards.
Partner with Legal and HR to ensure compliance with garnishments, levies, and other mandated deductions.
Monitor and implement regulatory changes impacting payroll operations, including FLSA and state-specific wage and hour laws.

Technology, Automation & AI:

Identify opportunities to streamline and automate payroll processes, reducing manual effort and error risk.
Lead or support payroll technology projects including system integrations, upgrades, and process redesigns.
Leverage AI tools (e.g., Claude, Gemini or similar) to enhance payroll reporting, drafting, research, and workflow efficiency
Identify opportunities to apply AI-assisted automation to reduce manual effort in data validation, reconciliation, and exception handling

Qualifications Required:

In Office 3 Days per week (Mon, Tues, Thurs) Remote 2 Days per weel (Wed, Fri) through September (set date TBD). Will then be transitioning full remote.
8+ years of experience processing end-to-end payroll and equity transactions in Workday Payroll.
Hands-on expertise with Workday Payroll absolutely mandatory to be considered. ADP experience is welcome, however will not be considered if solely experienced in ADP.
Strong knowledge of payroll accounting principles, SOX controls, and general ledger reconciliation.
In-depth understanding of federal and multi-state payroll tax compliance and wage and hour laws.
Proven year-end close experience including W-2 and W-2c processing in Workday and ADP SmartCompliance.
High proficiency in Microsoft Office 365 and G-Suite (Excel, Google Sheets)
Ability to work independently with general supervision, prioritize effectively, and meet tight deadlines.
Strong attention to detail, self-motivation, and ability to manage confidential material with discretion.
Excellent verbal and written communication skills with commitment to customer service and ownership.

TekWissen Group is an equal opportunity employer supporting workforce diversity.

About the Company

TekWissen LLC

WE THE TEKWISSEN PEOPLE

TekWissen offers you a broader portfolio of services, industry-leading solutions, and the meaningful innovations that give you greater flexibility and speed to respond to market dynamics, reduced costs and risk to improve enterprise performance, and increased productivity to enable growth.

To keep pace with global market demands, TekWissen keeps its finger on the pulse of change. Our organized approach to guiding a project from its inception to closure. Managing projects is becoming more and more important as we enter the digital era. To cope with the pace that this transition demands, a method is required to manage projects so they can yield quality work, while incorporating efficient use of time and resources.

Project involves identifying which quality standards are relevant to the project and determining how to satisfy them.

It is important to perform quality planning during the Planning Process and should be done alongside the other project planning processes because changes in the quality will likely require changes in the other planning processes, or the desired product quality may require a detailed risk analysis of an identified problem. It is important to remember that quality should be planned, designed, then built in, not added on after the fact.

Capabilities and accomplishments in one TekWissen business enhance the opportunity for success in the others. Put simply, TekWissen's unique combination of attributes promotes success.

COMPANY SIZE

100 to 499 employees

INDUSTRY

Computer/IT Services

FOUNDED

2009

WEBSITE

http://www.tekwissen.com/

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