Middle School Office Assistant / Registrar (Apply Directly With Stem School Highlands Ranch - DO NOT Apply Online With Dcsd

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Job Posting Title:

Middle School Office Assistant / Registrar (Apply directly with Stem School Highlands Ranch - DO NOT apply online with DCSD

Job Description:

About STEM School Highlands Ranch

At STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K-12 free Charter School in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us on our goal to redefine limits and unleash potential.

Our Commitment to Diversity:

STEM School Highlands Ranch is dedicated to providing equal opportunities to all individuals, regardless of race, color, national origin, age, sex, genetic information, religion, pregnancy, disability, sexual orientation, veteran status, or any other protected status. We strive to maintain a work environment free from unlawful harassment and discrimination.

Our Core Beliefs:

1. Create an environment of respect and success.

2. Nurture unlimited human potential.

3. Leverage the power of collaboration.

4. Optimize resources.

5. Impact the world ethically and positively.

6. Reinvent and adapt.

What We Expect:

At STEM School Highlands Ranch, we expect our team members to be agile learners who design thoughtful and engaging initiatives that ensure maximum impact and engagement.

What You Can Expect:

You will join a community of committed professionals who engage in constant collaboration and innovation to nurture unlimited potential for both students and staff.

Benefits:

STEM School Highlands Ranch offers a comprehensive benefits package, including:

Employer-paid health, dental, and vision insurance (available on the 1st of the following month).

Short-term, long-term disability, life, and ADD insurance (available six months from hire date).

Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorado's PERA program.

Other benefits include FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of service

Position Specific Information (if Applicable):

Position Overview:

We are seeking a highly organized, detail-oriented, and service-driven Middle School Office Assistant / Registrar to join our team for the 2026-2027 school year. This role is essential in managing student records, supporting enrollment processes, and serving as a welcoming first point of contact for students, families, and visitors.

The ideal candidate thrives in a fast-paced environment, maintains accuracy and confidentiality, and is committed to supporting both school operations and student well-being.

Primary Responsibilities

Front Office & Customer Service

Serve as the front desk point of contact, managing phones, visitors, and daily inquiries

Create a welcoming and professional environment for students, families, and staff

Enrollment & Records Management

Process student enrollments and withdrawals

Maintain official academic records, including contact information, transcripts and grade reports

Manage cumulative student files with accuracy and confidentiality

Fulfill transcript requests and respond to external records requests

Oversee attendance tracking and support truancy management

Prepare and maintain enrollment reports

Maintain ownership and accuracy of IC (Infinite Campus) and enrollment systems data

Additional Responsibilities (as needed)

Student Health & Support

Respond to student health needs, including emergencies in classrooms

Administer daily medications and maintain accurate documentation

Coordinate medication refills

Maintain appropriate documentation for all health room visits and procedures

Maintain and organize the health room (stocking, cleaning, organizing)

Provide first aid care for students and staff

Assist the RN in managing students' chronic health conditions

Maintain student health records (doctor's notes, immunization records, etc.)

Communicate with parents via phone, email, and in person

Follow student health care plans

Assist RN with immunization compliance and data entry

Support vision and hearing screenings and related data entry

Review and support monthly health assistant processes

Operational & Administrative Support

Assist with field trip preparation and coordination

Support the Principal, Assistant Principal, Dean, and Executive Director as needed

Conduct enrollment inquiry follow-up

Communicate with prospective families via phone and email

Coordinate tours, student shadows, and a positive enrolling family experience

Align logistics, stakeholders, and timelines to ensure smooth execution

Oversee volunteer coordination, execution and tracking

Open doors and screen visitors through Raptor and related software

Qualifications

Strong organizational skills and attention to detail

Excellent communication and customer service skills

Ability to manage multiple priorities in a fast-paced environment

High level of professionalism, discretion, and confidentiality

Experience with student information systems (e.g., Infinite Campus) preferred

Prior experience in a school or office setting preferred

CPR/First Aid certification (or willingness to obtain) preferred

Schedule:

Day shift

Monday to Friday

School Year: 2026 - 2027

School Days: 205

This position will be open until filled, but will not be open past: July 31, 2026

#SJ2025

Compensation:

The pay range for this role is $20 - $30 USD per hour.

Interested candidates should apply directly through the STEM School Highlands Ranch at https://www.stemk12.org/about/careers

Responsibilities:

May order office supplies, testing materials, etc..

Coordinate various requests for testing and IEP forms on students.

Perform other related duties as assigned or requested.

Student Records System input of IEP documentation and statistical information; preparing reports as needed.

Register and assign students into assigned site.

May maintain account receivables and tuition and assist the coordinator of the regular education Preschool Department .

Compile information for various reports at the District and state levels.

Maintain student records, including testing, immunization records, hearing and vision screening results, IEP information, family information, and confidential records from other medical and/or educational institutions.

Adjust and assist with student placement based on coordinators advice.

Certifications:

Education:

High School or Equivalent (Required)

Skills:

Position Type:

Charter School

Primary Location:

STEM Charter School

One Year Only (Yes or No):

No

Scheduled Hours Per Week:

40

FTE:

1.00

Approx Scheduled Days Per Year:

185 Work Days

• (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate:

$18.46 USD Hourly

Maximum Hire Rate:

$23.80 USD Hourly

Full Salary Range:

$18.46 USD - $29.14 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans:

This position will be open until filled, but will not be open past:

July 30, 2026