Ministry Assistant

• Assist Associate Pastor with daily needs, running reports, handling mailings, scheduling meetings, preparing PowerPoints, etc.
• As part of the Discipleship team, assist with team projects or events through admin support or direction.
• Reserve all facility requests for class and meeting needs, send email updates to attendees for each meeting, and order books as needed for classes.
• Assists the staff liaison to the Adult Education Committee (and/or other committees as assigned) with administrative needs, including preparing agendas, handouts, handling reservations, mailings/emails, scheduling meetings, ordering supplies, requesting food preparation, etc., using facility management software and other available resources. 

• Coordinate all aspects of adult education including Sunday School and midweek and/or weekday adult education activities.  Schedule all facility needs (rooms, set-up, meeting logistics) using facility management software or other scheduling resources
• Order all curriculum and resource material.  On a weekly basis, distribute Sunday School announcements and rosters to class leaders.  Provide support to all class leaders.
• Coordinate production, publication and distribution of promotional materials for adult education, utilizing internal and external resources and communication to staff, members and other stakeholders.
• Maintain inventory of podiums, easels, flipchart paper, whiteboard supplies, folders, general supplies, etc.

• Supports the life and ministry of the church by ensuring that all membership information is accurate, confidential, and well‑maintained.
• Manages the full lifecycle of membership data, provides timely reporting, and serves as a welcoming point of contact for membership‑related inquiries.
• Maintains accurate and up‑to‑date member records in the church database, including baptisms, marriages, deaths, family relationships, and all stages of the membership journey (additions, removals, and status changes).
• Manages the input and output of data, including generating reports and summaries for ministry leaders and committees.
• Processes membership transfers by preparing and issuing membership letters and certificates.
• Prepares clear and timely communications in response to membership inquiries from congregants, staff, and partner churches.
• Other membership data management tasks as assigned by the Executive Assistant.

• Ministry Platform Team member; explore and implement new technology; train staff where necessary.
• Other duties as assigned.

• High school diploma required; Associate degree or above preferred.
• Three or more years of experience as an administrative assistant in a team environment.
• Demonstrated experience with church management software (such as Ministry Platform) and/or customer relationship management (CRM) systems.
• Minimum of two years of experience in data management.

• An active, growing relationship with Jesus Christ, love and knowledge of scripture, familiarity with the Reformed tradition, and an ability to integrate the Christian faith into day-to-day work in a way that brings about the advancement of the Gospel in relationship with colleagues and others, required.
• High level of technical competency/mastery with software including but not limited to Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
• Ability to learn other computer programs quickly (Ministry Platform, eSpace). 
• Proactive learning attitude and willing to take initiative in anticipating needs of department, while requiring minimal direction.
• Excellent organizational skills with strong attention to detail and accuracy, and the ability to work independently, multi-task, prioritize and manage time effectively.
• Be adaptable and flexible in a changing work environment with a sense of urgency to shift priorities, while approaching tasks and duties to meet ministry needs/requirements.
• Exhibits professionalism and clarity in verbal and written communications.
• Strong work ethic with a positive attitude, maintaining a positive relationship with other staff members, members of the congregation and visitors.
• Demonstrated ability to handle sensitive information with a high level of confidentiality and commitment to maintaining data integrity.
• Strong interpersonal and communication skills, with a warm and professional demeanor.

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