Miscellaneous Temp (Corrections)

Position Summary

Works under general supervision to perform a variety of entry-level clerical/administrative duties that may require use of limited independent judgment and skill processing, communicating, creating and/or maintaining various records, files and information regarding specific departmental functions.

Pay Grade: 41H

Minimum Qualifications

Two (2) years of experience in appropriate clerical, bookkeeping, data processing or statistical work; AND High school diploma or possess a GED; OR One (1) year of appropriate clerical, bookkeeping, data processing or statistical work experience; and one (1) year of college study (30 semester hours or 36 quarter hours) from an accredited college or university.

PROOF OF EDUCATION, TRAINING AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

• Processes and/or enters pertinent data into the computer or other record format for processing or issuing department specific documents.
• Composes letters, memorandums and reports for review and signature.
• Answers questions by telephone or in person concerning departmental policies, procedures and work functions.
• Receives, reviews and processes records, reports and other various documents as required for accuracy and/or conformance with established policies and procedures.
• Mails or issues in person department specific authorized documents.
• Files and maintains records.
• Obtains data from various sources to prepare and compile standard reports.
• Operates office machines.
• Assist other staff in assigned work area.
• Performs other related duties as assigned.

KSAs

• Knowledge of modern office practices, procedures and equipment, skilled at operating office equipment.
• Proficient knowledge of Microsoft Word and Excel.
• Familiarity with computerized databases.
• Knowledge of Business English and Math.
• Ability to communicate with staff and the public with courtesy and tact.
• Ability to plan, organize and maintain an even flow of work.
• Ability to express ideas clearly, concisely and effectively, verbally and in writing.
• Ability to resolve problem situations.
• Ability to maintain confidentiality.

Special Requirements

• Must be able to function in a prison environment.
• Must have valid Identification.
• Must pass NCIC background check.
• Must pass drug and TB screening.

Disclaimer

This position description has been designed to indicate the general nature and level of work employees perform within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required by the employee assigned to the position.

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

Shelby County Resident Disclaimer

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions:

• (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department
• (2) Correction Officers employed by the Division of Corrections
• (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department

The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff's Office, Division of Corrections or the Fire Department.