Mission Critical - Project Administrator

Project Administrator - Mission Critical

South Hill, VA Area

Position Summary

We are seeking a motivated and detail-oriented Project Administrator to join our Mission Critical Division!

This entry-level role provides energetic, proactive, and innovative support to our Project Management, Pre-Construction, and Field Operations teams. You'll help keep projects organized and running smoothly through strong communication, coordination, and follow-through.

Key Responsibilities

Project Management

• Support project managers by reviewing proposals and plans to help define objectives.
• Organize and maintain project documentation in PM software (Procore, ACC, etc…) to ensure accurate, up-to-date files and easy team access.
• Communicate daily operations and upcoming plans with the project team.
• Prepare and issue Purchase Orders as directed.
• Attend meetings with project stakeholders and distribute organized meeting notes as needed.
• Maintain strong communication with the team and support client satisfaction efforts.
• Ensure all team members have appropriate PM software access.
• Support the Project Management team with day-to-day needs.

Pre-Construction

• Support the pre-construction team with estimating, budgeting, and project setup tasks.
• Help set up jobs for accounting and project tracking.

Field Operations

• Ensure field personnel time is entered accurately and weekly hours reports are created based on crew and current crew size.
• Monitor Paid Time Off and subcontracted labor records.
• Assist in facilitating onboarding for on-site employees.
• Maintain daily inventory and ensure the job site's administrative office is well-stocked and organized with necessary supplies.
• Work with the Safety team to send documentation to the GC in a timely manner.
• Assist QA/QC with documentation and identification needs (labels, panel schedules, etc.).
• Assist in coordinating daily scheduling, materials, and logistics for field operations.
• Collaborate with HR and Business Development on employee development initiatives.
• Build strong relationships with field personnel and provide ongoing administrative support.

Skills & Competencies

• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to read and understand blueprints.
• Dependable, punctual, and professional.
• Self-motivated and adaptable in fast-paced or changing environments.
• Team-oriented and collaborative with a positive attitude.
• Strong problem-solving and critical-thinking skills.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred in a related field.
• 1-3 years of experience in the construction industry preferred.
• Experience in electrical or healthcare construction a plus.
• Proficient in Microsoft Office (especially Outlook and Excel).
• Experience with Box, Procore, and Bluebeam preferred.

We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resourcesat 336-349-6283

Equal Opportunity Employer, including disabled and veterans.

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