Purpose Provide sector-level mission, data, administrative, and maintenance-and-repair coordination support so BPAM facility teams can track work in systems of record, keep contract and funding files current, support meetings, and keep day-to-day operations moving. Minimum qualifications
Bachelor’s degree or equivalent
Office management and data-analytics experience desired
Education requirements may be offset by additional relevant experience on a case-by-case basis with Government client and COR approval
Resume must be submitted and approved by the COR and Government client before start
Preferred qualifications
Experience supporting federal facility or program offices
Microsoft Office proficiency (Word, Excel, PowerPoint) required per SOW
Experience with SharePoint, SAP, and TRIRIGA (or successor systems)
Experience with purchase-card logs, inventory of received items, document routing, and report generation
Strong organization, data-quality, and customer-service skills
Primary responsibilities
Facilitation and meeting preparation
Serve as facilitator for meetings and ad-hoc projects.
Set agendas, manage to the agenda, control the meeting environment, track action items, distribute meeting minutes, and keep stakeholders current on status and next steps.
Support planning and execution of meetings and working sessions with stated goals/objectives and actionable outcomes.
Deliver meeting minutes within two working days when assigned.
Sector mission support
Data management: Track and report data in Government systems of record (TRIRIGA or successor). Report data associated with task management, work plans/elements/activities, and projects in a timely and accurate manner. Report data quality to the Government no less than monthly and help develop a quality-control process.
Mission support: Assist the Facility and Infrastructure Manager, Facility Operations Manager, Project Manager, COR, and/or Facility Operations Specialist with contract-related tasks such as organizing contract files and coordinating with the Financial Management Branch on payments and available balance.
Maintain purchase logs for government credit cards (PCDs).
Assist with research on equipment and vendors.
Track available funding and complete inventory of received items for the facilities group.
Create reports and QA/QC documents; maintain physical and electronic files; provide administrative support as needed.
Support documentation and data requirements of the facilities branch using Microsoft SharePoint, SAP, and TRIRIGA (or replacements).
Load completed routed documents into the appropriate system, prepare documents for signature, and run system reports for management review and action.
Perform word processing, electronic filing, travel booking via the approved federal travel system, and meeting coordination.
Conduct cross-training for new contractor MSS positions within the PMO when requested by the Government client.
Administrative support
Support day-to-day administrative requirements of assigned PMO/site leadership.
Help triage requests and coordinate communications, tasks, travel, meetings, and other activities with other administrative staff.
Field calls, receive and direct visitors, file, book travel, track action items to closure, and coordinate meeting logistics.
Assist with agendas, information distribution, expense-report support, memoranda, cursory QC of incoming taskers, and document routing for review/approval/signature.
Assist with training-related documentation, scheduling, and travel when requested.
Support special projects such as research, documentation, and analysis as required.
M&R Coordination and reporting
Prepare the monthly M&R Coordination report covering existing M&R project status, including cost, scope, modifications, percent complete, and logistics support status.
Maintain data and contract information to support standard and ad-hoc Government reporting.
Track and prepare documentation for task-order execution in the assigned area of responsibility.
Track funding executed with federal purchase cards.
Numbers & Facts
Location
Laredo, TX
Job Type
Full-time
Skills
Administrative Skillsunmatched
Analysis Skillsunmatched
Contract Managementunmatched
Credit Cardsunmatched
Cross-Trainingunmatched
Customer Support/Serviceunmatched
Data Analysisunmatched
Data Managementunmatched
Data Qualityunmatched
Documentationunmatched
Expense Reportsunmatched
Facilities Managementunmatched
Financial Managementunmatched
Fundingunmatched
Governmentunmatched
Government Reportingunmatched
Leadershipunmatched
Logisticsunmatched
Manage Agendaunmatched
Meeting Minutesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft PowerPointunmatched
Microsoft SharePointunmatched
Microsoft Wordunmatched
Office Managementunmatched
Operations Managementunmatched
Plan Meetingsunmatched
Project Planningunmatched
Project Trackingunmatched
Project/Program Managementunmatched
Quality Assuranceunmatched
Quality Controlunmatched
Record Keepingunmatched
Reporting Skillsunmatched
SAPunmatched
Statement of Work (SOW)unmatched
Time Managementunmatched
Word Processingunmatched
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