Mobile Clinic Maintenance Coordinator (49881)

Overall Summary:

BACH's Mobile Clinic Maintenance Coordinator is responsible for ensuring vehicles and mobile clinics are maintained, compliant, and able to be deployed to meet operational needs. Mobile Clinic Maintenance Coordinators roles is to travel to inspect, service, and manage vehicles on-site. The role requires attention to detail, adaptability, and the ability to handle both administrative and field responsibilities. The Mobile Clinic Maintenance Coordinator ensures that the company's mobile clinic is well-maintained, compliant, and efficiently deployed, supporting operational continuity and cost-effectiveness across the organization.

Essential Duties and Responsibilities:

• Inspects and evaluates clinic equipment, recommends repair and/or replacement of existing equipment, and maintains records of clinic inventories, assignments, and usage.
• Acts as liaison between service providers and manufacturer for warranty work and resolution of technical and safety issues. Analyzes, develops, reviews work plans, determines workflow needs and schedules, and ensures completion of work.
• Reviews and establishes clinic maintenance practices and procedures and ensures quality controls.
• Schedule and oversee preventive and corrective maintenance, repairs, and ensure vehicles are in a safe, operational condition.
• Monitor mileage, fuel consumption, location, and usage patterns of vehicles and mobile clinics.
• Maintain up-to-date registrations, inspections, licenses, and insurance; ensure compliance with local, state, and federal transportation laws.
• Recommend and implement cost-saving measures, manage fuel card programs, and review expenses for compliance and efficiency.
• Maintain detailed logs of vehicle inventory, maintenance history, and incident reports.
• Address vehicle breakdowns, driver issues, and compliance concerns promptly.
• Work with drivers, maintenance shops to resolve maintenance concerns promptly.
• Track vehicle utilization and availability, ensuring mobile clinic assets are deployed efficiently and minimizing downtime.
• Develop and administer vehicle inspection programs, including pre-trip, post-trip, and annual safety inspections.
• Ensure vehicle readiness for emergency response, disaster relief operations, and community outreach events.
• Obtains competitive quotes for vehicle repairs, preventative maintenance services, equipment replacements, and related fleet expenditures; conducts cost-benefit analyses and recommends vendors for management approval in accordance with organizational purchasing policies.

Secondary Responsibilities:

• Attends workshops, training, and meetings as needed, and as requested.
• Performs other duties as assigned by supervisor.
• Presenting information in front of a group.

Qualifications:

Education, Experience, Training:

• High school diploma or GED; associate or bachelor's degree in business, logistics, management, or a related field preferred.
• Valid California Class C Driver License that allows you to drive in the course of your employment

Knowledge, Skills, and Abilities:

• The ability to work and act independently, and to make and carry out decisions with minimal supervision.
• The ability to communicate effectively, both orally and in writing.
• Strong interpersonal skills with the ability to lead teams and projects, and work collaboratively.
• Maintaining confidentiality and HIPAA compliance
• Excellent organizational, time management and multi-tasking skills with attention to detail.
• Excellent customer service and client services philosophy in all interactions
• Successfully manage multiple projects at the same time
• Appreciation and respect for working with and serving a diverse population.
• Proficiency in Microsoft Office and the internet.
• The ability to investigate and analyze information, draw conclusions and problem solve.
• The ability to gather data, compile information, and prepare reports.
• Displays the ability to adapt and adjust and is always willing to do whatever it takes for the program to succeed.
• Exhibits diligence and persistence in supporting a successful program
• Ability to manage multiple tasks simultaneously and thrive in a complex environment with multiple priorities.
• Able to demonstrate creativity and innovation in a changing environment.
• Work with staff to ensure consistent customer service.

Work Conditions:

• Travel to other sites and/or locations required.
• Work indoor and outside in varying temperatures and work conditions.
• Prolonged periods of walking, standing or sitting.

Physical Demands:

This position requires:

• Sitting, walking, and standing associated with a normal medical, clinical and administrative office environment, with some bending, reaching, stretching, and lifting up to 25 pounds.
• Manual dexterity for tasks involving standard office equipment and computer keyboard, including repetitive movements, such as typing.
• Traveling to work sites, including some exposure to outside elements.
• Exposure to potentially dangerous materials and situations, requiring adherence to extensive safety precautions and possibly the use of protective equipment.