Administrative Skills, Billing, Car Rentals, Communication Skills, County Ordinances, Customer Support/Service, Detail Oriented, Expense Management, Expense Tracking, Follow Through, Google Apps, Hotel Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Product Family, Microsoft Word, Multitasking, Oracle, Organizational Skills, Payroll Management, Problem Solving Skills, Project/Program Management, Reconciliation, Spreadsheets, State Laws and Regulations, Time Management, Travel Planning, Willing to Travel
San Bernardino, California(remote)
Position Overview:
Ultimate Staffing is actively seeking a dedicated Remote MSS-Travel & Expense Coordinator to join their client's team in California. This role involves supporting the mobile division with a focus on managing expenses, booking travel, and coordinating with payroll. The ideal candidate will be adept at handling administrative tasks and possess strong organizational skills.
Remote Travel Coordinator needed to arrange driver travel, manage expenses, and provide administrative support. Microsoft Teams proficiency is required.
Responsibilities:
- Book travel arrangements daily, including airfare, car rentals, and hotels.
- Communicate travel arrangements to drivers through phone and email confirmations.
- Perform daily and weekly reconciliation of travel expenses using Oracle and Google Docs.
- Receive cross-training on all functions related to mobile expenses.
- Collaborate with the Expense Manager to resolve billing issues promptly.
- Maintain regular communication with Payroll and Expense Manager regarding hotel and car rental issues.
- Procure and reconcile all travel receipts in a timely manner.
- Ensure timely entry of all expenses in Oracle.
- Monitor shared Expense inbox for receipts and handle accordingly.
- Input and reconcile consolidated spreadsheets daily, including airfare, hotel, and car rentals.
Qualifications:
- 3-5 years of experience in an administrative support role.
- Proven ability to multi-task effectively.
- Meticulous attention to detail is essential.
- Ability to manage multiple complex projects independently and meet deadlines under pressure.
- Proficiency in Microsoft Office: Word, Excel, and Outlook.
- Effective interaction and support skills for multiple team members and associates.
- Strong critical thinking and problem-solving abilities.
- Capable of working independently.
- Mircrosoft Teams experience required
Required Work Hours:
Monday through Friday, first shift.
Benefits:
The position involves communication with drivers and managing expenses through Oracle.
Additional Details:
Salary: $25 - $28 per hour
Travel Time: Approximately 0% travel time
100% Remote
- Previous administrative, travel coordination, or customer service experience
- Proficiency in Microsoft Teams (required)
- Strong Microsoft Office skills, including Outlook, Excel, and Word
- Excellent communication and organizational skills
- Ability to multitask in a fast-paced environment
- Strong attention to detail and follow-through
Ultimate Staffing is proud to foster a diverse and inclusive culture where employees are encouraged to contribute and grow while meeting the changing needs of the marketplace. The organization takes pride in its supportive environment and teamwork ethos, helping people gain experience, knowledge, and skills through hands-on learning.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
U
Ultimate Staffing Services