Multi-State Payroll Specialist

Job Description:

Now hiring Multi-State Payroll Specialist

Location Santa Ana, CA

Pay Rate: $35.00 - $42.00 per hour

Shift: 16 hours/week (2 days a week)

With Staffmark, you're more than an employee filling a Multi-State Payroll Specialist role - you're a respected team member from day one. Find more than a job with Staffmark - find a team that values your time, talent, and potential.

Searching for a Multi-State Payroll Specialist job where your effort actually matters? We're building a team of reliable pros who keep operations moving, and we recognize the value you bring every shift.

When responsibility calls, you're ready to lead.

These are the qualifications that matter.

• Proven experience processing multi-state payroll in a complex environment
• Strong knowledge of payroll tax compliance, including federal, state, and local regulations
• Experience with prevailing wage, Service Contract Act (SCA), and public works payroll
• Familiarity with California DIR requirements and certified payroll reporting
• Experience with QuickBooks and Paychex Flex required
• Strong understanding of payroll accounting, including general ledger, reconciliations, and tax filings
• Knowledge of ERISA, IRS, and Department of Labor regulations
• High level of accuracy, attention to detail, and confidentiality
• Strong communication and cross-functional collaboration skills
• Ability to work independently and manage multiple priorities in a deadline-driven environment

Why This Job?

We offer weekly pay, medical insurance, dental insurance, vision insurance, life insurance, 401k, short-term disability, employee discounts, and more!

Responsibilities

• Process weekly and bi-weekly multi-state payroll for exempt and non-exempt employees
• Ensure compliance with federal, state, and local wage and hour laws, including overtime and break requirements
• Prepare and submit certified payroll reports in accordance with prevailing wage requirements and California DIR regulations
• Manage payroll adjustments, including garnishments, deductions, and benefit changes
• Perform payroll accounting functions, including general ledger postings, reconciliations, and journal entries
• Prepare and support quarterly and annual tax filings (e.g., Forms 940, 941, W-2)
• Partner with HR, Operations, and Production teams to validate timecards and payroll data
• Serve as a liaison between departments to ensure accurate and compliant payroll processing
• Respond to payroll inquiries with professionalism and maintain strict confidentiality
• Support internal and external audits and prepare required reports
• Assist with payroll system improvements and ongoing process enhancements

Friendly Team. Smooth Flow.

"This place is low stress and fast paced…The people are friendly and helpful. They treat you like family," - Staffmark Associate

Join a Team That Works for You

At Staffmark, we're more than just a staffing company-we're your career partner. As part of RGF Staffing and Recruit Group, an HR powerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go.

With more than half a century of experience and a track record of putting hundreds of thousands of people to work every year, we've got your back. Whether you're looking to level up, switch gears, or just get to work fast, we make it happen.

Join us and experience the advantage of working with a trusted name in recruiting-because your success is our success.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.