Job Summary: The Multifamily Design Coordinator role is to oversee and coordinate all phases of a multifamily/commercial project, including Design, Purchasing, Production, and Shipping. Works under general direction; exercises discretion and judgment on work priority on a regular basis; and some degree of creativity is expected. Principal Duties and Responsibilities Pre-Design • Prep files for design • Follow up with sales to ensure design has all pertinent documents. • Latest plans, Mech. plans, CAD files • Setup "Working Set" document. • Import most recent plans into base "Working Set" document. • Bookmark pages of the plans. • Review terms of project. • Check quote date to see if it will need to be updated. • Setup and facilitate pre-design meeting between sales, design & estimator. • Review quote to ensure everyone is clear on what products were sold. • Discuss framing schedule and project duration with sales. • Take notes during this meeting for reference later and email the notes to sales & design. Save a copy of these notes in base quote folder also. • Assist in setting up DATEHOLD orders. • Using "Multi-Family Pricing Info" sheet, create quote #s. Assign each quote board footage & price. • Assign each date hold quote a date, using info gathered during pre-design meeting. • Review pricing info sheet to determine if special order material will be required. If special order material is required in project, indicate this on the date hold quotes. • Put together S.O.V. for project if required. Design • Coordinate wall/floor/roof submittals with customers • Responsible for being the main point of contact for the customer, designers, production, shipping, and sales. • Track and document all correspondence (SKs, RFIs, etc.) and make sure it is implemented. • Monitor designers progress. • Review submittals prior to submitting. All mark-ups/approvals go through the Project Manager. • Coordinate each project from initial design thru production and shipping/deliveries. • Field calls from the site, and work with the design team to solve issues including site visits. • Assist design with processing RFIs. • Take info from design and create official RFI documents. • Follow up with sales on getting info • Once design has imported trusses/beams/hangers in date hold/production orders, coordinator will take these over. • Assign money to these production orders. • Create cutting sheets for all production orders. • Track money on all orders for each project. • Fill out excel tracking sheet with money assigned to production orders. • Keep track of all margins on production orders. • When project is nearing completion run MBA report to reconcile invoiced orders against PO amount. Verify project is on track to invoice out correctly. • If a credit has been identified on project, coordinator will track down why there is a credit. Qualifications • Minimum High School Diploma • Minimum 2 years in related responsibilities • Working knowledge and experience using MiTek is a plus • Moderate Computer Skills: Microsoft Outlook, Email, Proficiency in Excel, Access • Strong math (intermediate level) and problem-solving skills Skills and Abilities • Demonstrated proficiency to manage multiple tasks and activities at once, to organize and set priorities, and to meet deadlines. • Working knowledge of AUTO CAD software • Proficient use of the English language in reading, writing, and speaking • Ability to successfully interact with all organizational levels and the public • Ability to communicate effectively with others, including customers, peers, and management • Ability to manage several activities/projects at once, to organize and prioritizework, to meet deadlines, to prepare plans, goals and budgets • Ability to sit at a desk for prolonged periods of time, be mobile in the workenvironment, and work hours as needed • Ability work well under pressure and in a fast-paced environment • Must be very detail oriented and have a Team Player Mentality • Ability to pass a Drug Test Conduct • Self-managing; works well under little supervision • Highly motivated and enthusiastic • Good interpersonal skills and good communicator • Be a team player and support the Companys goals • Conducts self in a professional manner The Company is an Equal Opportunity Employer.