Museum Office Assistant I

Department:

Museum

Position Reports to:

Varies

Pay Grade:

7

Employment Type:

Part-time

Exempt/Nonexempt:

Non-exempt

Description:

Under the direction of the Director and/or Supervisor provides general project, program, operational, or exhibition support for the Department as assigned. This position will work directly with the Operations Supervisor, Event Coordinator, Leading Host team, and Rental Tours. Applicants must be available to work every Wednesday.

Duties:

• Assists staff with preparing files, documents, grants, and reports.
• Assists with publicity and marketing for exhibitions, programs, events, including creating content for social media.
• Assists in other department projects and other computer advertisement, etc. as directed.
• Assists staff with programs, exhibitions, events, and special projects.
• Provides basic office support and performs general secretarial work such as filing, typing letters, memos, and other computer advertisements, etc. as directed.
• Performs data entry, tracks information, create newsletters, pamphlets, and/or flyers, etc.
• Acts as back-up to front desk and other office or program staff.

All other duties as assigned.

Qualifications:

Must be a high school graduate or equivalent. Must have basic secretarial experience either through formal schooling or a minimum of one (1) year job related experience. Arts, design, and museum experience preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

• Must be able to operate a computer and be able to type a minimum of 40 wpm.
• Must be detail-oriented and able to maintain filing systems and other data storage/retrieval systems.
• Must have courteous telephone skills and must work well with the public and other stakeholders.
• Must be proactive and able to work independently.
• Working knowledge of Microsoft Office and Adobe suite or willingness to learn.

Physical Demands:

While performing the duties of this job, the employee is required to sit for extended periods of time. This job requires a significant amount of time at a computer screen and using a keyboard for data entry. May occasionally lift up to 25lbs.