N-3 Administrative Assistant Counseling Department

Last Updated May, 2024 Regional School District #15 Pomperaug Regional School District #15 PAEP Job Description Manual

Title: N-3 Secretary Position Summary Under the general supervision of the school Principal, the N-3 Secretary performs various clerical duties using standard office equipment to ensure the efficient operation of the school's administrative functions. Essential Functions:

• Interact with staff, parents, students and community members with a welcoming and helpful demeanor.
• Assist with telephone calls and other forms of communication, providing information and assistance as needed.
• Maintain accurate attendance and dismissal records for students.
• Organize and maintain physical and digital records including correspondence, invoices, and student records.
• Assist with opening, distributing and processing mail.
• At the elementary and middle school level, provide coverage for the Principal's Secretary when needed.
• Perform clerical tasks such as filing, copying, ordering, preparing purchase orders/requisitions and maintaining office supplies.
• Provide support with financial tasks associated with ordering and receiving.
• Performs other related duties, assignments and routine administrative functions as assigned by the Principal. Required Knowledge, Skills and Abilities:
• High school diploma and 3-6 months of related experience or equivalent preferred.
• Ability to operate PC, maintain a school database and utilize modern software applications.
• Exhibit effective communication skills with students, parents and staff.
• Ability to plan, prioritize, organize, and multi-task in a fast-paced environment.
• Ability and willingness to learn and develop skillset while applying new technology and software tools.
• Ability to distinguish between public and confidential information and handle appropriately both in and out of school. Equipment Operation and Physical Requirements:
• Operate a range of standard office equipment, including personal computers, printers, scanners, digital communication tools and modern software applications.
• Ability to work in an office setting subject to interruptions with heavy traffic flow and work volume. Last Updated May, 2024 Regional School District #15
• Must be able to sit or stand at a desk for extended periods, walk as needed, and comfortably operate various office equipment and digital tools.
• Ability to perform manual skills such as writing, collating, and typing with speed and accuracy for long periods of time.

Disclaimers: This job description lists typical examples of work and is not intended to include every job duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the job description provided that such duties are characteristic of that classification. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.