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Network Operations Assistant (NY)

Excellence Community Schools
  • New York City
    30+ days ago

    Job Description

    Who We Are

    Excellence Community Schools is a nonprofit charter management organization that prepares young people to compete for and succeed in top-tier high schools. Through our Bronx and Stamford Excellence schools, we cultivate intellectual, artistic, social, emotional, and ethical development within a caring and rigorous academic environment. 

    Who We Need 

    The Operations Assistant will help organize and run the daily administrative operations of the facility, support a myriad of office tasks, and work diligently under the supervision of the Director of Vendor Relations and Billing. The ideal candidate will possess a keen attention to detail, be highly organized, have excellent interpersonal and communication skills, maintain confidentiality, and have excellent problem-solving skills.  

    Key Responsibilities 
    • Administrative Support & Office Operations 
    • Assist with office functions and provide assistance to network staff. 
    • Sort and distribute communications in a timely manner. 
    • Assist with building intercom communications. 
    • Provide general support to visitors and callers. 
    • Maintain storage and supply areas. 
    • Organize and monitor supply levels, receive deliveries, and verify items received. 
    • Manage and address office-related issues as they arise. 
    • Process vendor time sheets. 
    • Coordinate onboarding of vendors
    • Assist with porter coverage. 
    • Maintain trusting relationships with suppliers, customers, and colleagues. 
    • Organize and maintain digital filing systems 
    • Assist in the collection of insurance documentation
    • Provide regular updates on pending task
    • Support scheduling of conference rooms and events 
    • Performs other duties as assigned. 

    Qualifications:

    • High School Diploma or General Equivalency Diploma (G.E.D.) required.
    • Minimum of 2 years of work experience as an Operations/Office Assistant or similar administrative role required.
    • A thorough understanding of office management procedures is required.
    • Excellent organizational and time management skills required.
    • Analytical abilities and problem-solving aptitude required.
    • Excellent written and verbal communication skills required.
    • Proficiency in MS Office Suite (MS Word, Excel, PowerPoint, Outlook) required
    Compensation: 
    • Starting salary $47,741. Salary is commensurate with experience and qualifications.  
    • Health, dental, and vision benefits & 403 (b) available.  
    • Paid Time Off/Paid Sick Leave/Parental Leave/FMLA 
    • Short-term, Long-term Disability benefits, and Life Insurance 
    • Up to $5000/year Tuition Reimbursement 

    Numbers & Facts

    LocationNew York City
    Websitehttps://www.excellencecommunityschools.org

    Skills

    • Academic Backgroundunmatched
    • Address Managementunmatched
    • Administrative Skillsunmatched
    • Analysis Skillsunmatched
    • Billingunmatched
    • Calendar Managementunmatched
    • Communication Skillsunmatched
    • Conference Managementunmatched
    • Customer Relationsunmatched
    • Detail Orientedunmatched
    • Insurance Documentationunmatched
    • Interpersonal Skillsunmatched
    • Microsoft Excelunmatched
    • Microsoft Officeunmatched
    • Microsoft Outlookunmatched
    • Microsoft PowerPointunmatched
    • Microsoft Wordunmatched
    • Network Administration/Managementunmatched
    • Nonprofitunmatched
    • Office Managementunmatched
    • Onboardingunmatched
    • Operational Supportunmatched
    • Operationsunmatched
    • Organizational Skillsunmatched
    • Presentation/Verbal Skillsunmatched
    • Problem Solving Skillsunmatched
    • Process Sheetunmatched
    • Secondary Schoolunmatched
    • Systems Maintenanceunmatched
    • Time Managementunmatched
    • Vendor/Supplier Relationsunmatched
    • Writing Skillsunmatched

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