Job Description
Job Requisition ID: 51911
Closing Date: 10/21/2026
Agency: Department of Children and Family Services
Class Title: ADMIN ASSISTANT I - 00501
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary: $5,637/month. Full Range: $5,637-$8,026/month.
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
Serves as New Hire Orientation Coordinator.
Coordinates and manages conference room reservations for all New Hire Orientations, working to ensure that each region has an assigned conference room booked monthly.
Develops strategies to facilitate the fulfillment of Department objectives relative to New Hire Orientation.
Monitors orientation materials, including email templates, PowerPoint presentations, videos, surveys, and Orientation Handout Booklets to ensure they are reviewed and updated regularly to reflect current information, policies, and procedures.
Collects, organizes, and reviews orientation survey results to evaluate program effectiveness and identify opportunities for improvement.
Coordinates post-orientation follow up and feedback.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Job Responsibilities
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
Requires one year of professional experience in a public or private organization.
Numbers & Facts
| Location | Springfield, IL |
| Job Type | Full-time |
| Salary | $5,637–$8,026 Per Month |
Qualifications
Preferred Qualifications
2 years of experience as a secretary or administrative assistant in a public or business organization.
2 years of experience organizing and scheduling meetings in a public or business organization.
2 years of experience monitoring and tracking projects and assignments in a public or business organization.
2 years of experience serving as a liaison with external entities for a public or business organization.
Conditions of Employment
Requires ability to pass a background check.
All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.
Work Hours: Monday-Friday 8:30am-5:00pm
Headquarter Location: 4 W Old State Capitol Plz, Springfield, Illinois, 62701
Work County: Sangamon
Agency Contact: Chelsea Vance
Email: chelsea.vance@illinois.gov
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
Benefits
Paid Time-Off, Life Insurance, Tuition Reimbursement, 401K, Parental Paid Leave, Military Leave, Retirement / Pension Plans, Paid Sick Days, Work From Home, Professional Development, Medical, Dental, Vision
About Company
DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus. The Office of Legal Services works in a supportive capacity to ensure Departmental adherence to all applicable laws, statutes, regulations, and court orders.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 60 E Van Buren, Chicago, Illinois, 60605
Agency Contact: Michael Bernardy
Michael.Bernardy@illinois.gov (for questions only)
Posting Group: Legal, Audit & Compliance
Revolving Door –
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this
position. As a result, the employee should be aware that if offered non-State employment during
State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
Skills
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