NH-DOE - SharePoint Online Migration Specialist / Techno-Functional SME

Job Title: SharePoint Online Migration Specialist / Techno-Functional SME

Job ID: 26-03643

Location: Concord, NH 03301

Duration: 06 months OF W2 contract

Description

This position will work directly with agency management, business users and contractors to migrate data and information from the Department of Education's Canvas site and their shared drive to SharePoint Online, reporting to the Department of IT.

IMPORTANT NOTES - READ FULLY:

• HYBRID Schedule - ONSITE Requirements: Submitted candidates should be local and willing to be onsite 2-3 days (2-days minimum) per week to facilitate face-to-face meetings with leadership and division directors. Fully Remote will ONLY be considered if a candidate possesses highly specific experience with Canvas to SharePoint migrations.
• If you do not note your candidate's location where requested in the Questions section, or it's determined at any point in screening that the location you've provided is untrue, your candidate will be removed from consideration.
• Position will have a 37.5 hour work week, NOT a 40-hour work week, and candidates must be able to work alternative schedules (i.e. non-business hours for planned maintenance, upgrades, urgent troubleshooting, and/or migration activities that can't be done during normal business hours).
• Exceptional communication skills are required.
• Any education, degrees, and certifications listed on the resume MUST contain a valid degree/certification details, INCLUDING the date the certification/degree was acquired or candidates will not be considered.
• Professional references required upon submittal - When submitting your candidate, include a Word document that includes contact info for THREE professional references for your candidate - upload this in the same section on the Reference tab as you upload the Resume and RTR. These references must be supervisory references from past employment, and at least one of the three must be a supervisor from employment where the candidate worked in a role similar to what is being requested for this position. References must include the full name, phone number, and email address for the reference AND must note where, when, and how the reference worked with the submitted candidate. If you do not include the required references at time of submittal OR we find the references provided have been falsified, your candidate will be removed from consideration.

JOB DESCRIPTION

This position will be a critical piece of an overall modernization effort by the Department of Education. A significant portion of DOE's data is stored in shared drives and in off-campus SaaS applications; bringing that data into the State's Microsoft tenancy has been made a top priority by agency leadership.

This position will work directly with agency management, business users and contractors to migrate data and information from the Department of Education's Canvas site and their shared drive to SharePoint Online, reporting to the Department of IT.

• Demonstrates specialized knowledge of current M365 tools, including Teams, OneDrive, SharePoint Online, Forms, and Power Platform concepts.
• Hands-on experience with SharePoint Online at an expert level, particularly with migrations.
• Provides oversight and development assistance to agency partners and/or project members to implement basic, advanced, or extended internal SharePoint Online functionality (while adhering to established compliance and governance standards/policies) with forms, webparts, and related application/cloud technologies.
• Works directly with agency leads to assist with Modern Workplace adoption and improved user experience by promoting new ways of working and assisting with change initiatives and leads and/or participates in staff development by educating end-users and technical support staff on SharePoint capabilities and development standards; coordinates enterprise-wide training with Microsoft as needed.
• Supports continuous improvement of operational, compliance, and governance standards. Contributes to the development and documentation of procedures, projects and future operations, and participates in SharePoint-related agency projects as a subject matter expert and/or as needed.
• Works with agency partners to support identification and documentation of business problems, needs, and requirements. Documents detailed specifications and standards for SharePoint solutions to meet State agencies' business initiatives/problems.
• Provides guidance to new and enhanced SharePoint proposed solutions to support conducting user needs assessments, maintaining compliance with existing standards and assisting agencies with guidance on needed operational resources to develop, document and operate solutions.
• Provides support in user/technical community with development planning and the change request process. Responds to special needs/problem situations as required on a priority basis.

Skill Table

Skill Required / Desired Amount of Experience Direct, hands-on experience executing SharePoint data migrations (not just planning/oversight of migrations done by others) Required 8 Years Hands-on, expert-level SharePoint Online administration and configuration (not just end-user usage) Required 8 Years Specific experience migrating content from shared network drives and/or third-party SaaS platforms into SharePoint Online Required 5 Years Direct hands-on experience with ShareGate for SharePoint data migrations Required 5 Years Experience with Microsoft 365 / Modern Workplace tools as they integrate with SharePoint Online (Teams, OneDrive, Power Automate, Power Apps) Required 5 Years Demonstrated techno-functional experience - i.e., has actually operated as a hybrid technical SME and business analyst, not purely a developer/admin. Required 6 Years Experience in an SME role working with & presenting to all levels of leadership - end users to executives - without needing a technical intermediary Required 6 Years Experience gathering, documenting, and translating business requirements from stakeholders into technical SharePoint specifications Required 6 Years Experience developing SharePoint solution documentation (specifications, standards, procedures) Required 5 Years Working knowledge of Microsoft 365 governance and compliance standards as applied to SharePoint (permissions, retention, information architecture) Required 3 Years Exp driving user adoption of Modern Workplace tools across all levels of leadership & leading formal change initiatives tied to the technology rollout Required 3 Years Exp designing and delivering training programs on SharePoint to non-technical end users both in-person and online (ex. Teams) as well as written. Required 5 Years Prior experience migrating data to Sharepoint specifically from a Canvas LMS site Highly desired Prior experience migrating data to Sharepoint from ANY LMS site Highly desired Experience with SharePoint Online permission/governance frameworks specifically in a state/local government or public sector environment Highly desired Experience with education-sector data systems or higher-ed/K-12 IT environments Nice to have Familiarity with FERPA or similar data privacy/compliance requirements relevant to education data Nice to have EXCEPTIONAL communication skills - written and oral - are an absolute requirement to be considered for this role. Required

Questions:

Question 1 Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement? Question 2 What is your candidate's email address? Question 3 Have you completed and submitted the Right to Represent form, making sure to do so exactly as instructed? The form is located at https://www.cai.io/services/contingent-workforce-solutions/sourcewell/suppliers Question 4 Candidates submitted above the hourly NTE Vendor Rate of $xx will not be considered. Do you agree to this requirement? Question 5 Respond to this question with a link to your candidate's LinkedIn Profile. Question 6 MUST ANSWER APPROPRIATELY FOR CONSIDERATION: Candidates are expected to be onsite 2-3 days per week in a hybrid schedule for this role. The only exception where the client will consider fully remote is if the candidate has specific experience with Canvas LMS to SharePoint Online migrations. Confirm in your response if your candidate will be working in the hybrid role or has the Canvas LMS-specific migration experience and wishes to be considered for fully remote? Question 7 Please SPECIFY the CITY and STATE in which your candidate is CURRENTLY located (if not specified or location specified is found to be untrue at any time through screening, onboarding, background check, or into engagement, your candidate will not be considered/will be removed from consideration). Question 8 Client will provide selected resource with a laptop to use for the contract work. Candidate must have the ability to successfully work remotely when not in the office - this includes the appropriate internet connectivity. Internet cost and any additional equipment beyond the state-provided laptop that is desired by candidate is at candidate's own expense and will not be reimbursed by CAI or the Client. Please confirm you have discussed these requirements with the candidate and they accept the requirements. Question 9 Any education, degrees, and certifications listed on the resume MUST contain valid degree/certification details, INCLUDING date the degree/certification was acquired or candidate will not be considered. Please confirm those details are included correctly on the submitted resume. Question 10 This position is expected to work 37.5 hours per week (NOT a 40-hour work week) and is expected to run for approximately 24 weeks in duration. Please confirm you have discussed this with your candidate and you accept these requirements. Question 11 Confirm you have uploaded the professional references into the same section where the candidate's resume is submitted following the requirements outlined in the job description details section of the requisition. Candidates will not be considered if references are not provided, or provided references do not include required information, at the time of submittal. Question 12 Please prepare your candidate that they may receive a screening call from someone at CAI at any point between the time of submittal through close of business, Monday, 8/3 to discuss their qualifications for this position. Please MAKE SURE THEY ARE PREPARED FOR THIS CALL and are PREPARED TO GIVE US YOUR COMPANY's NAME as the vendor that submitted them for this position when we call. Please confirm you have discussed this with them and they will be prepared for a potential screening call from CAI.

Contact:

Jaya Balaji: jayabalaji.s@sunrisesys.com | (732) 515-5373 | URL: www.sunrisesys.com