Non-Clinical - Administrative/Executive Assistant

Accede Solutions Inc

Baltimore, MD

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JOB DETAILS

SKILLS

Administrative Skills, Attorney, Billing, Budget Management, Budget Reporting, Calendar Management, Customer Support/Service, Equipment Maintenance/Repair, Executive Assistant Skills , Expense Reports, Financial Reporting, Healthcare, High School Diploma, Inventory Levels, Inventory Management, Law Library, Legal, Legal Support Skills, Mail Processing, Medical Office Administration, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Needs Assessment, Order Management, Order Supplies, Preventative Maintenance, Printing, Project Schedule, Proofreading, Purchase Orders, Purchasing/Procurement, Staff Requirements, Statistics, Telephone Skills, Time Management, Travel Planning, Writing Skills

LOCATION

Baltimore, MD

POSTED

30+ days ago

Shift: Day 5x8-Hour (08:00 - 17:00)

Description:

MISC DETAILS:
*Dress code business professional/casual
*Parking TBD
*Working location address: 220 Arch St., Suite 03-111, Baltimore, MD 21201 (WILL CONFIRM ASAP IF THE WORKING ADDRESS IS DIFFERENT THAN THIS)
*Interview through teams.
*Temp to start with. Possible to convert based on business need but not a guarantee.

JOB SUMMARY:
Under general supervision, provides a variety of administrative legal support services to Medical System attorneys. Performs legal secretarial duties.

JOB DUTIES:
The following statements are intended to describe the general nature and level of work being performed by the individuals assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified:

1. Acts as liaison between attorneys and clients/employees/customers. Triages and responds to telephone and in-person confidential legal inquiries. Answers Legal Department mainline and attorneys phones; screens calls, takes messages and provides information promptly, courteously and accurately.
2. Prioritizes requests and information provided relative to requests for legal advice/questions, due diligence, audits, subpoenas, and litigation discovery; drafts written responses [email or letter] using information provided by the attorney.
3. Perform office administrative functions, including filing, printing, copying, scanning, collating, managing/ordering supplies, addressing attorney and staff needs, maintaining/updating legal library and other general organizational responsibilities to support a high-functioning legal office.
4. Prepares purchase orders, organizes approvals and processes invoices for legal services for payment. Tracks department budget and prepares reports to financial reporting. Compiles statistics from various reports as requested, examines and verifies completeness, propriety, adequacy and accuracy of computation.
5. Composes professional correspondence, memos, and reports. Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
6. Schedules meetings, itineraries, makes travel and lodging arrangements, prepares travel advances and related expense reports for attorneys. Prepares meeting agendas, sends out notices of meetings, and records meeting minutes.
7. Coordinates and tracks workflow, schedules, and projects, committee decisions to ensure paperwork is complete and appropriate and any necessary follow-up activities are completed in a timely manner.
8. Ensures operation of equipment by conducting preventative maintenance requirements; calling for repairs; developing and maintaining equipment inventories; evaluating new equipment needs; procuring approved equipment.
9. Maintains supplies inventory by routinely checking stock to determine inventory levels; anticipating need to order supplies; placing orders for supplies; verifying receipt of supplies ordered.
10. Receive, sort and deliver mail.
11. Works collaboratively with attorneys, support staff and business partners to perform the above job functions.

JOB REQUIREMENTS:
* High School Diploma or equivalent (GED) is required; college degree is preferred.
* Four years of progressively responsible position(s) in a senior level administrative assistant s role(s) in a legal setting is required.
* Experience working in a healthcare environment is preferred.
* Highly proficient knowledge and use of a Microsoft Office (Excel, Word, PowerPoint).. Demonstrated ability to type a minimum of 60 wpm is required.
* Knowledge of legal terminology is preferred.

About the Company

Accede Solutions Inc

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