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Non-Profit Accountant

Vaco LLC

Jacksonville, FL

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JOB DETAILS
SALARY
$25–$28.85 Per Hour
SKILLS
Accounting, Accounting Policies, Accounting Software, Accounts Payable, Accounts Receivable, Accounts Receivable Management, Administrative Skills, Artificial Intelligence (AI), Automation, Balance Sheet, Billing, Budget Reporting, Budgeting, Card Processing, Communication Skills, Compensation Management, Consulting, Credit Processing, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), English Language, Finance, Financial Operations, Financial Reporting, Financial Transactions, General Ledger Accounting, Grant Financials, Hair Styling, Journal Entries, Legal, Maintain Compliance, Microsoft Excel, Microsoft Word, Multitasking, NetSuite, Nonprofit, Organizational Skills, Payroll Accounting, Payroll Administration, Problem Solving Skills, Procedure Development, Process Improvement, Reconciliation, Reporting Skills, State Laws and Regulations, Support Documentation, Tax Reporting, Tax Returns, Time Management
LOCATION
Jacksonville, FL
POSTED
Today

Vaco has a great opportunity for a Non-Profit Accountant in Jacksonville, Florida.  This is a contract to hire role that is fully onsite.

Accounting & Payroll Specialist

Position Summary

The Accounting & Payroll Specialist is responsible for a variety of accounting and administrative functions while ensuring compliance with established accounting procedures and internal controls. Reporting to the Accounting Manager, this position supports the organization's financial operations through accounts payable, accounts receivable, payroll, grant reporting, reconciliations, and general accounting activities.

Essential Responsibilities

Accounts Receivable & Cash Management

  • Process cash receipts and research payment inquiries as needed.
  • Maintain accurate accounts receivable records and customer account balances.
  • Partner with internal departments to ensure accurate donor/customer acknowledgment and financial records.

Accounts Payable

  • Manage the full accounts payable process from invoice receipt through payment.
  • Review invoices for proper coding, approvals, and supporting documentation.
  • Verify invoices have not previously been paid.
  • Match purchase documentation, receiving records, and vendor invoices as applicable.
  • Process corporate credit card transactions and reconcile receipts.
  • Code expenses according to the chart of accounts and approved budgets.
  • Enter vendor invoices and payments into the accounting system.
  • Respond to vendor inquiries and resolve payment discrepancies.

Payroll

  • Process bi-weekly payroll accurately and on schedule.
  • Prepare payroll reports and maintain payroll documentation.

General Accounting

  • Prepare journal entries and assist with general ledger maintenance.
  • Perform monthly balance sheet reconciliations.
  • Maintain organized documentation supporting all financial transactions.
  • Assist with grant accounting and financial reporting.
  • Support annual audit preparation, tax reporting, budgeting, and other financial projects.
  • Assist with inventory accounting, special projects, and organizational initiatives.
  • Recommend process improvements to strengthen accounting procedures and internal controls.
  • Perform additional accounting and administrative duties as assigned.

Qualifications

  • Bachelor's degree in Accounting, Finance, Business, or a related field.
  • Minimum of 2–3 years of progressive accounting experience.
  • Strong experience with accounts payable and general accounting processes.
  • Understanding of accounting principles, journal entries, and general ledger activity.
  • Experience with ERP or accounting software (NetSuite experience preferred).
  • Proficient in Microsoft Excel and Microsoft Word.
  • Excellent organizational, communication, and problem-solving skills.
  • Ability to exercise sound judgment while maintaining confidentiality.

Preferred Skills

  • Experience processing payroll.
  • Exposure to grant accounting or project accounting.
  • Experience preparing audit support documentation.
  • Familiarity with AP automation platforms and ERP systems.
  • Ability to manage multiple priorities while meeting deadlines.
  • Strong attention to detail and commitment to accuracy.
  • Comfortable working both independently and collaboratively within a team.

Work Environment

  • Primarily office-based with extended periods of computer work.
  • Occasional lifting of office materials up to approximately 50 pounds.
  • May occasionally work outside normal business hours to support month-end, audit, or special projects.
  • Regular interaction with internal departments, vendors, customers, volunteers, and other stakeholders requiring a professional, service-oriented approach.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

HR@vaco.com

.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

About the Company

V

Vaco LLC

Vaco provides expert consulting, permanent placement, executive search and strategic staffing for companies around the world, in the areas of accounting, finance, technology, healthcare, operations, administration and more. As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 offices across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.
COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2002
WEBSITE
http://www.vaco.com/

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