Nursing Clinical Coordinator Administrative Support

• Works with Course Coordinators and the Department Chair to identify current and anticipated clinical placement needs.
• Assistants with identifying and maintaining clinical placement opportunities.
• Serves as a primary administrative contact for clinical agencies and provides timely communication with agencies, faculty, and students.
• Coordinates the development, renewal, and maintenance of affiliation agreements.
• Provides agencies with required documentation, including insurance certificates, student clearance information, schedules, and contact information.
• Coordinates communication to secure clinical learning experiences.
• Assists with coordinating site orientations and required training.
• Communicates concerns or issues to the Department Chair and appropriate Course Coordinator.
• Coordinates agency participation in School of Nursing events and recognition activities.
• Prepares follow-up correspondence with clinical partners.

• Assists in developing clinical schedules based on enrollment, course needs, and site availability.
• Prepare draft schedule for review by Course Coordinators and the Department Chair.
• Distributes finalized schedules and related information to faculty, students, and clinical agencies.  
• Serves as the administrative contact for scheduling changes.
• Collaborates with the School of Nursing Office Coordinator regarding accommodations and travel arrangements when applicable.

• Coordinates informational meetings and communications for eligible students.
• Maintains current capstone and internship records
• Maintains a database of approved clinical affiliates and preceptors.
• Coordinates communication between students, faculty, and agencies regarding placements.
• Assists with affiliation agreements and required documentation.
• Communicates placement information to students.
• Coordinates student files and distributes materials to faculty advisors.

• Collaborates with the School of Nursing Office Coordinator to monitor student clinical clearance requirements
• Maintains accurate compliance records
• Coordinates communication regarding required documentation and deadlines.
• Assists students with accessing required health services and training.
• Communicates compliance concerns to appropriate faculty and administrators

• Assists with onboarding new adjunct clinical faculty.
• Coordinates distribution of departmental resources, schedules, and required documentation.
• Serves as an administrative resource regarding clinical logistics.
• Refers academic or personnel matters to the appropriate Course Coordinators or Department Chair.

• Provides reminders regarding clinical documentation and deadlines.
• Maintains CPR certification records.
• Maintains records related to required certifications, training, and malpractice coverage.
• Coordinates mandatory education, agency training, and orientation requirements.
• Schedules CPR certification opportunities.
• Coordinates annual flu vaccination documentation.
• Provides agencies with required attestation documentation.

• Maintains clinical placement evaluation records.
• Assists with distributing surveys and collecting data related to clinical experiences.
• Compiles reports and summary data for Department review.
• Maintains records related to preceptors, agencies, and student placement.
• Assists with documentation needed for accreditation and program assessment activities.

• Maintains clinical databases and tracking systems.
• Organizes electronic and paper records
• Prepares reports, correspondence, and meeting materials.
• Assist with departmental projects related to clinical education operations
• Supports continuous improvement of administrative process

• Experience providing administrative support in an educational, healthcare, or professional office setting is preferred.
• Experience coordinating schedules, maintaining records, and managing multiple priorities.
• Strong proficiency with Google Workspace, including Gmail, Google Calendar, Google Drive, and shared drives, with the ability to manage multiple calendars, organize electronic files, and collaborate effectively using shared documents.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and database management systems.
• Ability to learn and use institutional software, document management systems, and other technology platforms.
• Excellent organizational skills with strong attention to detail and accuracy
• Strong written and verbal communication skills.
• Ability to establish and maintain positive working relationships with students, faculty, staff, and external partners.
• Ability to manage multiple projects, meet deadlines, and adapt to changing priorities
• Ability to work independently while collaborating effectively as a member of a collaborative team.
• Demonstrated professionalism and commitment to maintaining confidentiality.

• A cover letter;
• A resume; and
• The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

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