Nursing Program Specialist 2

Nursing Program Specialist 2

Salary

$3,827.00 - $4,980.00 Monthly

Location

Clarkston, WA

Job Type

Full Time

Job Number

2026-107I NURS

Department

VPI/INSTRUCTION OFFICE

Division

NURSING EDUCATION-CLKSTN

Opening Date

07/31/2026

Closing Date

Continuous

• Description
• Benefits

Join our team to help inspire all students to discover their potential and achieve their goals by providing relevant, equitable, and innovative learning opportunities and services.

Description

Walla Walla Community College (WWCC) is seeking applicants for a full-time, temporary Program Specialist 2 position for the nursing program at our Clarkston campus.

At Walla Walla Community College, we inspire all students to discover their potential and achieve their goals by providing relevant, equitable, and innovative learning opportunities and services. As an organization, we value learning opportunities, a sense of community, diversity, health and humor, excellence, integrity, teamwork, innovation, personal and professional growth, and sustainability.

This position is open until filled. Completed applications will be reviewed as they are received. See Required Application Materials section for more information

General Responsibilities:

Walla Walla Community College removes barriers to access, provides high quality educational experiences, and facilitates equitable learning and success to cultivate thriving rural communities. In support of this mission, this position provides specialized support to Nursing and Allied Health programs and participants. The Program Specialist contributes to providing high quality educational experiences by:

• providing equitable access for all prospective students to participate in Nursing and Allied Health programs,
• contributing to cultivating a thriving rural community by interacting with community partners and prospective students in a positive, engaging, and professional manner, and by
• helping maintain a professional and supportive educational and working environment for students and faculty.

In an effort to maintain high standards and cohesive programs and procedures across the Walla Walla and Clarkston campuses, this position will be mentored by, and assigned work from, the Program Specialist 4 on the Walla Walla campus (administrative lead). They will also work closely in conjunction with the Program Specialist 3 for Allied Health.

Essential Functions:

Fulfill Program Coordinator duties and act as the primary student-facing Nursing and Allied Health employee at the Clarkston campus. Work in conjunction with the Nursing Program Specialist 4 (administrative lead) and Allied Health Program Specialist 3 in Walla Walla to provide effective, specialized program support for all Nursing & Allied Health programs on the Clarkston campus.

Administrative Support

• Demonstrate timely, effective, and professional communication in responding to internal and external inquiries (phone, email, and in-person) related to Nursing and Allied Health programs.
• Assist with handling sensitive faculty and student issues with professionalism, confidentiality, tact, and compassion.
• Assist Dean and Assistant Dean in scheduling meetings, such as tenure team and lead meetings.
• Assist Dean or designee in preparing for and scheduling division meetings. Attend meetings and take minutes (Nursing Faculty, Nursing Advisory Committee, and Allied Health meetings as needed) and manage related records according to college, program approval, and accreditation standards.
• Coordinate classroom needs (reserve classrooms, facilitate technical assistance, order supplies).
• Act as liaison with other departments to facilitate needs related to custodial services, facilities requests, graphics requests, etc.
• Maintain program, faculty, and student files in accordance with records retention and program accreditation standards.

Outreach/Recruiting

• Periodically visit with area high school groups and/or other prospective students. Answer questions about the Nursing and Allied Health programs and admission processes.
• Attend meetings, outreach events, and/or conferences as program representative when needed.

Budget/Purchasing/Travel

• Have a clear understanding of college purchasing policies and division budgets and accounts.
• Coordinate use and reconciling of department credit cards: make purchases within scope of responsibility and reconcile records in a timely manner (for all department credit cards?).
• Order and pay for equipment, supplies, and services using Quick Invoices or Purchase Requisitions as appropriate, in keeping with purchasing policies and budgets.
• Assist faculty and administrators with travel, including but not limited to: creating Travel Authorizations, making travel arrangements, paying related expenses, and processing post-trip reimbursements.
• Assist faculty with use of Professional Development funds: send out periodic correspondence with instructions and forms, track use of funds for each faculty member, and assist faculty with expenses as needed.

Plan, organize and coordinate activities and program coordinating duties specific to the Nursing Program, applying knowledge and skills particular to nursing education. Act as program liaison to outside agencies and current and prospective students. Coordinate program services and resources.

• Work collaboratively with the Walla Walla Nursing Program Specialist 4 to prepare training materials for students applying for state licensure and NCLEX testing. Guide students in the application process.
• Organize and coordinate the annual Career Fair for nursing students on the Clarkston Campus to provide the opportunity for students to network with local agencies in preparation for employment or for continuing nursing education.
• Monitor program activities in relation to established program goals. Within established program parameters, keeps department records and reports regularly on enrollment, attrition and retention numbers.

Instructional Support

• Proctor exams as needed when faculty are not available (arrange private room, periodically check on student).
• Assist with preceptor tracking for Community and Focused Practicum rotations.
• Process student and faculty evaluations for nurse preceptors.
• Create student photo directory, update quarterly.
• Update instructional documents each quarter: grade trackers, sign in sheets, test review sign in sheet.
• Create quarterly registration sheets for faculty in preparation for student advising.
• Check class rosters quarterly to ensure that all students are in all required courses.
• Track student absences, tardies, and no-show for both levels, in theory, tests and clinical.
• Assist Clarkston level leads with advisor and clinical placement.
• Enter adjusted testing times into testing platforms for students with disability accommodations as needed.

Student Advising, Onboarding and Compliance

• Assist students with advising/registration: Perform pre-work in ctcLink: verify student plan stack, term activation, registration holds, student groups, review "What-If" reports to determine completion of degree requirements, and enter advising notes.
• When needed, collaborate with the Credentials Evaluator to clarify Nursing degree requirements and update "What-If" reports.
• Work collaboratively with Nursing Program Specialist 4 to recommend unusual variances to program standards to Dean for approval.
• In conjunction with the Deans and Program Specialist 4, develop and participate in the annual Nursing Launch on both campuses for first-year Nursing students.
• Quarterly review and approve student compliance for participating in clinical.
• Annually ensure Complio background checks and drug screening are completed. Forward negative results to the Dean for review and schedule student meetings as needed.
• Conduct annual Washington State Patrol background checks and facilitate any additional checks required by individual clinical agencies.
• Quarterly create clinical rotations in Complio for specific clinical partners, and share those rotations with the partner agency for approval.
• Track compliance and onboarding requirements for each clinical agency. Ensure faculty and students are compliant. Send or deliver required compliance documents to each clinical site.
• Coordinate student access to clinical agency EHR/computer systems. Provide necessary information to each facility to request access and obtain passwords.
• Prepare and send clinical release cards to students
• Report names and addresses of clinical sites attended by international students to the Office of Admissions.

Faculty and Preceptor Onboarding and Compliance

• Quarterly ensure all faculty maintain an active RN license(s) valid in Washington State.

• Assist in adjunct faculty and lab assistant onboarding and compliance.

• Ensure Orientation Checklist is completed by lead/mentor faculty.

• Verify compliance with HIPAA, BLS, Health Insurance, TB screening and vaccines for clinical faculty.

• Verify nurse preceptor licenses are current and unencumbered.

Facilitate Clarkston campus admissions activities for all Nursing and Allied Health Programs.

• Function as Nursing and Allied Health representative and resource for the Clarkston campus. Have extensive contact with program participants and outside entities. Provide information and technical assistance to program participants, staff, outside entities regarding program content, policies and admissions process. Confer regularly with staff and outside entities regarding interpretation and implementation of program requirements.
• Collaborate with the Walla Walla Nursing Program Specialist 4 to annually review the Nursing Admission Guide; may recommend updates/changes to admissions-related policies and procedures.
• Be expertly familiar with all policies and procedures within the Nursing Admission Guide, and apply said policies, procedures and regulations to daily tasks.
• Be expertly familiar with all policies and procedures for admission to Allied Health programs. Apply said policies, procedures and regulations to daily tasks.
• Participate in quarterly Nursing Admission Progression Committee meetings. Prepare applications for review and in conjunction with the Dean or designee and faculty, present Clarkston campus applicants to the Committee. Take minutes and retain records for Nursing Admission Progression Committee.
• In conjunction with the Deans and Program Specialist 4, conceptualize and implement an annual informational meeting for pre-nursing students, pre-nursing advisors, and other stakeholders. Present information on the application process and degree requirements as requested.
• In conjunction with the Deans and Program Specialist 4, conduct the annual Nursing Application Workshop for pre-nursing students and pre-nursing advisors. Present information on the application process and degree requirements as requested.
• In conjunction with, and as assigned by Program Specialist 4, process NursingCAS applications. Guide students through admission process. Prepare and distribute correspondence with applicants.
• Process applications for Clarkston campus Allied Health programs.
• Refer Allied Health students for placement testing as needed, assist with compliance requirements and registration.

Competencies

• Model professional decorum and mutual respect in all personal interactions.
• Proven ability to work within deadlines.
• Must be able to work as a member of a team.
• Ability to interpret and apply regulations, policies and procedures received from multiple sources.
• Must be task oriented and able to streamline processes after evaluating areas.
• Ability to maintain a high level of confidentially.
• Ability to perform mathematical calculations and/or verify information accurately.
• Ability to represent the department and WWCC in a friendly, courteous, and professional manner.

Required Qualifications:

Any combination of education, experience, and/or training that provides the applicant with the knowledge and skills to perform the job may be considered by the college.

• Associate degree from an accredited institution OR two (2) years of relevant work experience in an educational setting
• Demonstrated excellence in providing customer or student-centered service. This involves outstanding interpersonal skills, strong organizational abilities, and great attention to detail to ensure a positive and supportive experience for all clients or students.
• Exceptional interpersonal, oral, and written communication skills. This includes the ability to convey information clearly and effectively in both written and verbal forms, and to interact positively with a diverse range of individuals.
• Experience working with computers and spreadsheets, databases, and word processing software.

Preferred/Desired Qualifications:

• Two years of experience working in higher education/nursing education.
• Bilingual English/Spanish

You don't check every qualification listed? Please apply anyway! Studies have shown that traditionally marginalized communities - such as women, LGBTQ+ and people of color - are less likely to apply to jobs unless they meet every single qualification - even if they might be a great fit for the role! If you're excited about this opportunity but your experience doesn't align perfectly with every single qualification in the job description, we encourage you to still consider applying.

Conditions/Terms of Employment

This classified position is a full-time temporary position, not to exceed 18 months. It is in a bargaining unit for which WPEA Higher Ed is the exclusive representative.

This position typically works 40 hours per week Monday-Friday 8:00am-500pm. Summer work schedule is normally adjusted to a 4/10 Monday through Thursday work week. The work setting is indoors with standard office equipment and no expected exposure to hazards. This position requires an in-person presence on campus and is not a remote position. Travel is rare and is limited to periodic visits to the Walla Walla campus and local travel to attend seminars or conferences related to job duties. This position will work with standard office equipment: computers, printers, telephone, scanner, copy machine, etc. There will be frequent in person contact with students, faculty, staff and community members.

The college has an excellent benefit program including medical, dental, life and long-term disability insurance; paid sick leave; paid vacation leave; and retirement plan. All full-time employees will automatically have 3% of taxable income deferred into the State of Washington Deferred Compensation Program (DCP) unless declined at time of hire. WWCC requires all employees to participate in direct deposit for payment of salary. The college is tobacco free.

Persons hired must be able to provide acceptable documentation of lawful authorization to work in the United States within three (3) days of employment, and successfully complete a probationary period. WWCC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Candidates will be subject to a criminal history background check as a condition of employment. Information from the background check may not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Required Application Materials

This position is open until filled. Applications will be reviewed in the order they are submitted. Applicants must submit a complete application packet, which includes the following:

• Online application

• Cover letter

• In the cover letter, please describe how you meet the qualifications and competencies for the position

• Resume

• Names and contact information for three professional references.

• Unofficial transcripts for application purposes; official transcripts are required prior to an official start date.

Please ensure you have attached all required application materials as you will not be able to attach any documents after you have submitted your application. If you have difficulty logging into your account, attaching documents, submitting your application, etc., please call NEOGOV Applicant Support at 1-855-524-5627 or email them directly at support@governmentjobs.com.

WWCC reserves the right to not fill this position, reject all applicants, or reopen the position. Applications received during this recruitment may be used to fill future vacancies at the Colleges discretion.

Walla Walla Community College is committed to provide equal opportunity and nondiscrimination for all educational and employment applicants as well as for its students and employed staff, without regard to race, color, creed, national origin, sex, sexual orientation, including gender expression/identity, marital status, age (over 40), the presence of any sensory, mental, or physical disability, the use of trained guide dog or service animal by a person with a disability, or status as a Vietnam and/or disabled veteran, National Guard member or reservist in accordance with the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Federal Rehabilitation of 1973, the Americans with Disabilities Act of 1990, and any other applicable Federal and Washington State laws against discrimination. The Human Resources Office is accessible to persons with disabilities. If you need accommodations in the application/employment process, please contact the Human Resources Office at (509) 527-4224 - TDD (509) 527-4412, email personnel@wwcc.edu, address: 500 Tausick Way, Walla Walla WA, 99362.

MEDICAL/DENTAL INSURANCE

Medical, dental, life, and long-term disability insurance benefits are provided and administered under the Public Employees Benefits Board. Medical plans and benefits information along with a side-by-side comparison tool of medical plans can be found on the PEBB health plan page.

• Dental Coverage - Walla Walla Community college provides dental coverage at no monthly premium cost to the employee.
• Vision Coverage - Employees do not pay a separate premium for vision coverage; it is covered under the medical plan. Optical service frequency and hardware (glasses, contact lenses, etc.) vary depending on type of plan selected.

Eligibility

Permanent, seasonal and part-time employees as determined by WAC 182-12-114. Benefits also cover spouse or State-Registered Domestic Partner (SRDP), and qualifying dependents.

Effective date of coverage

First day of the month following your date of employment. If the date of employment is the first working day of the month, coverage begins on that date.

Medical Plan Monthly Costs

Employees pay their portion of medical care costs through payroll deduction. The employee premium is based on the choice of plan and elected coverage for spouse or SRDP, and dependent children.

MEDICAL FLEX SPENDING ACCOUNT (FSA) & DEPENDENT CARE ASSISTANCE PROGRAM (DCAP)

https://www.hca.wa.gov/employee-retiree-benefits/public-employees/medical-flexible-spending-arrangement-fsa

The FSA and DCAP plans are optional plans offered by the College and the State of Washington. They are calendar year, pre-tax, spending programs you can use to set aside money for eligible expenses. Both plans are offered as payroll deductions and are administered by Navia Benefit Solutions.

The FSA allows you to use pre-tax money to pay for certain out-of-pocket medical expenses. An FSA can be used to cover qualifying expenses such as: chiropractic care, over-the-counter medicine, first-aid supplies etc. For a full list of qualifying expenses visit: https://docs.naviabenefits.com/files/PEBB-Eligible-Expenses-2023.pdf (Download PDF reader).

RETIREMENT OPTIONS

Eligible employees participate in a Washington state-sponsored retirement plan through one of two administrators: the Washington State Department of Retirement Systems (DRS) or the Teachers Insurance & Annuity Association (TIAA). DRS administers the Public Employee Retirement System (PERS) and the Teachers Retirement System (TRS) plans. TIAA administers the State Board Retirement Plan (SBRP).

• Retirement plan options are determined by employee type and prior history in DRS-administered plans (PERS or TRS). Participation in a retirement plan is required.

For Classified positions: PERS 2 or 3

VACATION, SICK, & PERSONAL LEAVE

Vacation, sick leave and personal leave benefits are available and determined by a collective bargaining agreement negotiated between the college and WPEA, the exclusive bargaining representative.

REDUCED TUITION WAIVER PROGRAM

Employees can take most credit and non-credit classes at a reduced cost when space is available and certain conditions are met.

Credit classes

Permanent classified, faculty, adjunct faculty and administrative employees of WWCC may take almost any credit class on a space-available basis if requirements and prerequisites have been met. The basic cost is $5.00, plus any fees associated with that class. Hourly and probationary employees are not eligible for this reduced tuition.

• Please Note: All information above is subject to change based on, but not limited to, employment status, legislative mandates, or College policy changes. *If an employee is transferring from another Washington State public agency or institution of higher education, benefits and leave may be transferable.

Employer Walla Walla Community College

Address 500 Tausick Way

Walla Walla, Washington, 99362

Phone 509-522-2500

Website http://www.wwcc.edu/