OA Document Management /RIM Support

TekWissen LLC

Riverside, CA

JOB DETAILS
SALARY
$28.95–$37.57
SKILLS
Administrative Management, Administrative Skills, Auditing, Communication Skills, Construction Engineering, Construction Management, Customer Support/Service, Detail Oriented, Document Archiving, Document Control, Document Management, Documentation, Government, Hard Drives, Microsoft Excel, Microsoft Office, Microsoft SharePoint, Multiplatform/Cross-Platform, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Coordination, Project/Program Management, Records Management, Time Management, Workforce Management, Writing Skills
LOCATION
Riverside, CA
POSTED
3 days ago
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is a trusted engineering, construction and project management partner to industry and government. Differentiated by the quality of their people and their relentless drive to deliver the most successful outcomes, they align their capabilities to their customers' objectives to create a lasting positive impact. Since 1898, they helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Job Title: OA Document Management/RIM Support
Location: Riverside,CA 92501
Duration: 6 Months
Job Type: Temporary Assignment
Work Type: Onsite
Job Description:
Key Responsibilities:
Physical Archives/EDMS:
  • Retrieve and track assigned archival boxes using a shared tracking system
  • Perform inventory and categorization of physical project records
  • Will require lifting of archive boxes up to 50lb
  • Verify that all documents exist the agency's EDMS or associated digital storage (hard drives/CDs)
  • Conduct page-by-page quality reviews to ensure:
  • Completeness of records
  • Legibility and proper orientation
  • No missing, cut-off, or distorted content
  • Identify gaps, missing records, or quality issues in digital files
  • Scan physical documents or pages that are missing from the EDMS
  • Upload and correctly index documents into Laserfiche
  • Maintain accurate tracking of work status, issues, and resolutions in Excel
  • Coordinate retrieval of supplemental digital records (e.g., external hard drives) when needed
  • Prepare boxes for final disposition (retention or shredding) once review is complete
  • Communicate progress and completion status to project lead
  • Perform other administrative and project-related tasks as assigned by supervisor
Digital File Organization / As-Built Support:
  • Review and organize digital project files in SharePoint and network folders
  • Clean up and standardize folder structures for consistency and ease of access
  • Create and maintain centralized folders for key deliverables, including As-Builts
  • Locate and consolidate project records stored across multiple platform locations
  • Apply consistent file naming and organization standards
  • Coordinate with project teams to locate missing or incomplete records
  • Perform other administrative and project-related tasks as assigned by supervisor
Deliverables / Assignment Focus:
  • Complete verification of assigned archival boxes
  • Ensure all records are:
  • Digitized
  • Accurate and complete
  • Properly stored in EDMS or hard drive
  • Maintain a fully updated tracking log documenting progress and issue resolution
  • Prepare materials for final disposition in accordance with retention procedures
  • Support implementation of a centralized As-Built document library, ensuring records are complete, organized, and easily accessible
Required Qualifications:
  • 2+ years of administrative, records management, or document control experience
  • Experience working with electronic document management systems (EDMS) (Laserfiche preferred)
  • Strong proficiency in Microsoft Excel and Microsoft Office
  • Exceptional attention to detail and accuracy
  • Ability to review large volumes of documents systematically and consistently
  • Strong organizational and time-management skills
  • Effective written and verbal communication skills
  • Ability to work independently with minimal oversight
Preferred Qualifications:
  • Experience with Laserfiche, agency's electronic document management system
  • Background in engineering, construction, or project-based document environments
  • Familiarity with archive management or records audits
Work Environment:
  • Primarily office-based with physical handling of archive boxes and documents
  • Will require lifting of up to 50lb archive boxes
  • Repetitive, detail-oriented work requiring sustained focus
TekWissen Group is an equal opportunity employer supporting workforce diversity.

About the Company

T

TekWissen LLC

WE THE TEKWISSEN PEOPLE

TekWissen offers you a broader portfolio of services, industry-leading solutions, and the meaningful innovations that give you greater flexibility and speed to respond to market dynamics, reduced costs and risk to improve enterprise performance, and increased productivity to enable growth.

To keep pace with global market demands, TekWissen keeps its finger on the pulse of change. Our organized approach to guiding a project from its inception to closure. Managing projects is becoming more and more important as we enter the digital era. To cope with the pace that this transition demands, a method is required to manage projects so they can yield quality work, while incorporating efficient use of time and resources.

Project involves identifying which quality standards are relevant to the project and determining how to satisfy them.

It is important to perform quality planning during the Planning Process and should be done alongside the other project planning processes because changes in the quality will likely require changes in the other planning processes, or the desired product quality may require a detailed risk analysis of an identified problem. It is important to remember that quality should be planned, designed, then built in, not added on after the fact.

Capabilities and accomplishments in one TekWissen business enhance the opportunity for success in the others. Put simply, TekWissen's unique combination of attributes promotes success.



COMPANY SIZE
100 to 499 employees
INDUSTRY
Computer/IT Services
FOUNDED
2009
WEBSITE
http://www.tekwissen.com/