If you are someone seeking part-time employment with an agency that has a vision and mission to help others, then look no further!
Catholic Charities of Orange, Sullivan & Ulster is looking for a part-time Prevention Aide for the Orange County Prevention Program.
Summary: The Prevention Aide provides independent, organized, and detail-oriented administrative support to the Director of Prevention Services. Responsibilities include office functions, reporting compliance, and assisting with the Orange County Tri-City Youth Coalitions. This role helps implement community events as needed in Orange County at the direction of the Director of Prevention Services.
Essential Duties and Responsibilities1. Assist the Director with fiscal responsibilities, i.e. department program purchases, internal budget tracking and organization of spending across multiple funding lines etc.2. Ensure compliance of internal reporting for department, i.e. monthly activity tracking.3. Assist with coordinating community/departmental trainings and maintenance of all training records/certifications for prevention department staff with HR.4. Provide support to the prevention department at the direction and discretion of the Director:a. Create/maintain a filing system and accurate list of books/pamphlets in Prevention libraryb. Provide administrative support, i.e. copying, scanning, typing, etc.c. Assist with meeting agendas/minutes for the committees the Director of Prevention chairsd. Responsible for inventory and maintaining office supplies for the Orange County departmente. Prepare and coordinate materials for meetings and special projects as needed5. Provide assistance to the Prevention department with planning and implementation of community events and trainings.6. Create/maintain records of contacts in community with regular email communication for and with the Director of Prevention.7. Assist in the development of the Tri-City Youth Coalition in Orange County which can include the creationof outreach materials such as flyers/forms, meeting attendance, and social media.
8. Maintain a calendar of outreach and community events.9. Other duties and responsibilities by Director of Prevention.
Position Type and Expected Hours of Work:This is a part-time position. Additional hours and occasional weekend/evening hours may be required to meet program deadlines. Schedule flexibility and reliable transportation are required.
Working conditions and physical demands required:
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Use of a computer at least 60% of the time.Operate computer, telephone and other office productivity equipment, such as photocopier, scanner, laminator, shredder, and printer.
- Ability to lift at least 20 pounds.Sitting, standing, walking, talking, bending, lifting, and stooping are required.
- Climbing stairs.Enter and exit buildings to outdoors on a constant basis to gain entry to other buildings and to public.
- Local travel is required in Orange County and occasionally outside the county limits.
Qualifications
Education and/or experience required:Applicant must have:GED/High School Diploma required. Associate’s degree in related field preferred.
- A minimum of two years’ office administration experience with MS Office expertise.
Skills, Licenses, and/or competencies required:- Ability to work with a wide range of people, including youth, parents, community leaders, and faith-based organizations.Excellent oral and written skills to effectively communicate with all levels of staff, outside agencies and community.
- Knowledge of Microsoft products (Word, Excel, Power Point).Ability to type minimum of 55 WPM• Bilingual a plus.