Ocean Freight Operations Administrative Coordinator

Ocean Freight Operations Administrative Coordinator

About the Role

We are looking for a highly organized and detail-oriented Ocean Freight Operations Administrative Coordinator to support our Ocean Freight Operations Team. This role goes beyond traditional administrative support and is ideal for someone who enjoys building efficient processes, coordinating team-wide administrative activities, and contributing to continuous improvement initiatives.

The successful candidate will play a key role in establishing, organizing, and coordinating the administrative framework of the entire department, ensuring smooth day-to-day operations while supporting various automation and reporting projects.

Key Responsibilities

• Coordinate and manage administrative activities across the entire Ocean Freight Operations team.

• Develop, organize, and continuously improve administrative processes and workflows.

• Handle and maintain shipment-related documentation.

• Prepare and coordinate documents required for customs clearance.

• Verify and check the accuracy and completeness of shipping documentation.

• Process and manage freight-related invoices.

• Support operational and financial reporting activities.

• Participate in automation and process-improvement projects.

• Collaborate closely with operations teams and stakeholders to ensure efficient administrative support.

What We Are Looking For

Required Skills & Qualifications

• Strong written and spoken English communication skills.

• Excellent attention to detail and a high level of accuracy.

• Strong organizational and coordination abilities.

• Ability to manage repetitive tasks with consistency and precision.

• Proactive mindset with the creativity to develop and improve administrative processes.

• Good communication and interpersonal skills.

• Ability to work independently while coordinating tasks across multiple stakeholders.

Preferred Qualities

• Process-oriented thinking and a continuous improvement mindset.

• Interest in automation and digitalization initiatives.

• Ability to prioritize tasks in a dynamic operational environment.

Why Join Us?

This position offers the opportunity to become a key contributor to the operational excellence of our Ocean Freight department. You will have a direct impact on how administrative activities are organized, coordinated, and improved across the team while participating in exciting automation and process optimization projects.

Contract type: Fixed Term Contract for 1 year.

#RPO

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.