OCRST Program Coordinator (Open Rank)

University of Colorado

Aurora, CO

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JOB DETAILS

SKILLS

AP Stylebook, Accounting, Administrative Skills, Advertising Agencies, Background Investigation, Budget Management, Budgeting, Calendar Management, Cancer, Clinical Facilities, Clinical Research, Clinical Trial, Communication Skills, Conferences, Customer Relations, Customer Relationship Management (CRM), Customer Service Management, Data Quality, Dental Insurance, Disability Insurance, Disease Prevention and Control, Documentation Review, Establish Priorities, Event Management, Finance, Financial Systems, Healthcare, Hospital, Hospital Administration, IRB/IEC (Institutional Review Board/Independent Ethics Committee), Leadership, Leading Edge Technology, Logistics Management, Maintain Compliance, Marketing Communications, Medicine, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Newsletter, Oncology, Operational Support, Operations Management, Organizational Skills, Patient Care, Peoplesoft, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Project Tracking, Project/Program Coordination, Project/Program Management, Publications, Purchasing/Procurement, Recruiting/Staffing Agency, Research Skills, Social Media Marketing, Social Sciences, Surveillance, Time Management, Vaccination, Vendor/Supplier Management, Viruses, Web Content Management System (WCMS), Writing Skills

LOCATION

Aurora, CO

POSTED

30+ days ago

OCRST Program Coordinator (Open Rank)

Description

University of Colorado Anschutz Medical Campus

Department: Cancer Center

Working Title:

Position #:- Requisition #:38627

Job Summary:

Key Responsibilities:

+ Provide program support to the Cancer Center - plan, organize, and coordinate events and other administrative program activities to ensure goals are met on time and within budget - including the Investigator Initiated Trial (IIT) Incubator and IIT Committee meetings. (30%)

+ Track the progression of upcoming events and provide/develop updates as needed.

+ Prepare agendas, organize meetings, take meeting minutes, coordinate presenters, document reviews and approvals, disseminate decisions, create and maintain tracking and reporting tools and staff Cancer Center and OCRST meetings. (40%)

+ Provide office-related procurement services for the Cancer Center including budget adherence, and vendor management for the various administrative groups.

+ Oversee and direct publication of quarterly Principal Investigator (PI) and Clinical Research Newsletters.

+ Manage the operational needs of the OCRST Program including serving as the primary point of contact for OCRST Initiatives for internal and external partners.

+ Provide ongoing administrative and programmatic support to the leadership of the Cancer Center and OCRST Program, including maintaining the CU Cancer Center internal research resource website. (10%)

+ Provide administrative support to the Associate Director of Clinical Research and Deputy Associate Director of Clinical Research as well as the OCRST program. (20%)

Additional Duties - Intermediate

+ Independently manage the logistics and finances of Cancer Center events, including sponsored external events, conferences, meetings, and various recruitment visits.

+ Develop creative materials such as PowerPoint presentations, webpages, and other forms of communication materials for the Center.

+ Create and maintain tracking and reporting tools for IIT, LAPS/NCTN, CSRN, Finance, ORIEN and Data Quality Programs within OCRST.

+ Serve as administrative lead for Flatiron partnership. Responsibilities include developing and maintaining workflows, instructions or other guidance documents, tracking project progression and ensure projects are closed according to project timelines and contractual agreements.

Additional Duties - Senior

+ Provide direct operational support to the Cancer Center senior leadership.

+ Assist Principal Investigators (PIs) in IRB submissions for Flatiron Explore projects.

+ Independently facilitate process improvement projects for OCRST and the Cancer Center.

Work Location:

Hybrid

Why Join Us:

University of Colorado Cancer Center

Why work for the University?

+ Medical: Multiple plan options

+ Dental: Multiple plan options

+ Additional Insurance: Disability, Life, Vision

+ Retirement 401(a) Plan: Employer contributes 10% of your gross pay

+ Paid Time Off: Accruals over the year

+ Vacation Days: 22/year (maximum accrual 352 hours)

+ Sick Days: 15/year (unlimited maximum accrual)

+ Holiday Days: 10/year

+ Tuition Benefit: Employees have access to this benefit on all CU campuses

+ ECO Pass: Reduced rate RTD Bus and light rail service

+ There are many additional perks & programs with the CU Advantage (https://apptrkr.com/get_redirect.php?id=6836884&targetURL=https://advantage.cu.edu/) .

Qualifications:

Minimum Qualifications:

Entry Project Coordinator

+ Bachelor's degree in business, research, communications, accounting, finance, social sciences, marketing or related field from an accredited institution.

Intermediate Project Coordinator

+ Bachelor's degree in business, research, communications, accounting, finance, social sciences, marketing or related field from an accredited institution.

+ One year of relevant experience in an administrative support role in an academic, healthcare, and/or business-related environment

Senior Project Coordinator

+ Bachelor's degree in business, research, communications, accounting, finance, social sciences, marketing or related field from an accredited institution.

+ Two (2) years' relevant experience in an administrative support role in an academic, healthcare, and/or business-related environment

+ Substitution for all levels: A combination of education and related professional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualifications:

+ Professional and progressively responsible project management experience

+ Proficient with University of Colorado finance systems (i.e. Peoplesoft, Concur, M@rketplace) (https://apptrkr.com/get_redirect.php?id=6836884&targetURL=M@rketplace))

+ Experience with Microsoft Office suite and SmartSheet software

+ Experience working in an academic medical setting

+ Experience serving as a program coordinator

+ Experience with working in a web content management system (Sitefinity, HubSpot)

+ Experience coordinating schedules, meetings, and events

Knowledge, Skills and Abilities:

+ Present and maintain a professional, polished, and positive demeanor/disposition while working with internal and external stakeholders in a dynamic, high-paced environment

+ Excellent organizational skills and the ability to manage multiple projects at one time

+ Exceptional customer service and relationship management skills

+ Ability to represent the Cancer Center with enthusiasm and professionalism

+ Ability to establish priorities and meet competing deadlines

+ Excellent written and oral communication skills

+ Ability to manage complex logistical problems and situations

+ Strong problem-solving skills

+ Creativity and innovation when it comes to designing marketing and communications materials

+ Ability to work independently with minimal supervision to accomplish a variety of tasks and goals with overlapping timelines

+ Proficient with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint

+ Knowledge in writing and grammar, including AP style

How to Apply:

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position (only use if a cover letter is necessary)

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Screening of Applications Begins:

January 13, 2026.

Anticipated Pay Range:

+ Entry - $51,437

+ Intermediate - $55,975

+ Senior - $60,514

Equal Employment Opportunity Statement:

Background Check Statement:

Vaccination Statement:

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To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=38627〈=en (https://apptrkr.com/6836884)

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OCRST Program Coordinator (Open Rank) - 38627 University Staff

This position will primarily support the Oncology Clinical Research Support Team (OCRST). OCRST serves as a central resource and umbrella unit for all CU Cancer Center partner institutions, including University of Colorado Hospital, Children's Hospital and the Denver Veterans Administration Hospital. The resources and services provided by OCRST are aimed at supporting clinical research across the CU Cancer Center research enterprise and fostering collaboration as well as standard and efficient practices in the conduct of varied clinical research projects.

- this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

The stands at the forefront of cancer research and patient care in Colorado. As the state's only National Cancer Institute (NCI) designated Comprehensive Cancer Center, we hold a prestigious distinction that acknowledges our exceptional contributions to the fields of research, clinical trials, prevention, and cancer control. Our guiding vision is clear: "prevent and conquer cancer. Together." At the heart of our mission is the work to "unite our community to overcome cancer through innovation, discovery, prevention, early detection, multidisciplinary care, and education." Our more than 300 members, made up of renowned physicians and researchers, conduct patient-centered research to develop innovative, state-of-the-art technologies, and treatments. Crucial to this work is the nearly 300 staff members who help expand the reach of the CU Cancer Center. Our expertise across cancer types helps us provide world-class treatment for common cancers, while offering hope for many patients with difficult or aggressive cancers who have struggled to find treatment options elsewhere. We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness (https://apptrkr.com/get_redirect.php?id=6836884&targetURL=https://www.cu.edu/employee-services/benefits-wellness)

Applicants must meet minimum qualifications at the time of application.

For full consideration, please submit the following document(s):Questions should be directed to: Cassady Heurlin, Cassady.heurlin@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=6836884&targetURL=Cassady.heurlin@cuanschutz.edu)

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by Those who do not apply by this date may or may not be considered.

The starting salary range (or hiring range) for this position has been established asThe above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=6836884&targetURL=http://www.cu.edu/node/153125)

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=6836884&targetURL=hr.adacoordinator@cuanschutz.edu) .

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (https://apptrkr.com/get_redirect.php?id=6836884&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get_redirect.php?id=6836884&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) . Application Materials Required: Cover Letter, Resume/CV, List of References : Business Services : Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 20066 - SOM-U of Colo Cancer Center : Full-time : Jan 7, 2026 : Ongoing Posting Contact Name: Cassady Heurlin Posting Contact Email: Cassady.heurlin@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=6836884&targetURL=Cassady.heurlin@cuanschutz.edu) Position Number: 00216802jeid-434fb56abf2c0544bd9e52e85687832f
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

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