Office Admin/Administrative Assistant, Administration

Key Areas of Responsibilities

• Manage daily administrative operations of the New York office
• Monitor and maintain office supplies inventory, place orders when necessary
• Organize/maintain pantry space
• Organize and support company events, trainings, and meetings and coordinate conference room bookings
• Distribute mail daily, coordinate shipments
• Receptionist responsibilities including answering phones, greeting guests and maintaining conference center area
• Interface with building management office including adding visitor access, inputting building service requests
• Process administrative requests that comply with global company policies including inputting procurement requests, invoice requests and pre-approval items
• Track and manage invoices
• Supporting in office visitors including senior management from company headquarters, overseas research analysts, clients, etc.
• Administrative support for Country Head/Chief Executive Officer
• Oversee and coordinate office schedules, calendars and meetings for CEO
• Manage travel plans
• Process expense claims
• Assist in preparation of management presentations
• Ad hoc requests/support as necessary

• Associate/Bachelors degree or above in Business Administration, Management of related field preferred
• Minimum 7 years of relevant experience in office management, sales or administrative support
• Exceptionally detail-oriented with excellent time management and organizational skills
• Ability to manage multiple tasks and projects simultaneously.
• Ability to maintain company confidentiality in all aspects of the position
• Positive, optimistic and enthusiastic attitude
• Concise yet open and friendly communication
• Solid interpersonal skills and a collaborative work style
• Resilient and able to adapt to changing demands and conditions
• Familiar with Microsoft Office suite of products (including PowerPoint)
• Excellent verbal and written communication skills.