Office Admin Assistant

We are searching for an Office Administrator / Assistant to join our team. The Office Administrator /Assistant will serve as a trusted administrative support including office management, scheduling, and other administrative activities. This position is an in-office position and reports to the Director of Resource Management & Compliance.

Responsibilities

• General Admin duties:

• Greet and screen callers and visitors and direct them to the appropriate person or area

• Answer & manage generalincoming calls to the firm on company phone lines -listening to voicemails and following up as needed

• Managing company online faxing

• Handleadmin & program-related mailings(Scanning, filing, & mailing)

• Handle supplies and the delivery of the company equipment

• Work with Resource Director to make company office purchases as needed

• Create, read, analyze, file, retrieve and organize organizational documents, invoices, and orders

• Prepare monthly calendars, reports, and invoices

• Organize, reserve, and oversee conference room assignments.

• Coordinate lunches and dinners with business clients as directed

• General office upkeep

• Employee Onboarding / Ongoing / Offboarding Support:

• Facilitate Employee Email, Laptop, and Access

• Ordering employee business card, and employee ID cards

• Support with offboarding admin tasks

• Support employees by
  following up with IT

• Serve as support on payroll support activities

• Scheduling for a few Providers:

• Schedule, confirm, and reschedule appointments for our group of therapists.

• Report scheduling concerns to Program Director /
  Resource Mgt Director

• Other duties as assigned.

• Bachelor's degree in a relevant field; preferably healthcare

• Proven work experience as an Office Assistant or Administrator(with scheduling experience).
• Previous experience in a doctor's office preferred.
• Knowledge & Proficiency in Microsoft Office Suite
• Excellent verbal and written communication skills; must be a people person

• Very responsive & good problem-solving abilities

• Knowledge of basic office equipment such as copiers, fax machines, and printers

• Organizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skills
• Having a working knowledge of Medicalincs HR platform (Bamboo HR) - preferred

• Reliable transportation needed; 5 days a week in-person at our Silver Spring, MD office