Position Summary
The Office Admin's focus is on organization of documents and workstation, attention to details written or typed, and ability to multitask will contribute to the efficient functioning of the office.
Responsibilities
Provide administrative support to the recruitment team, including managing calendars, scheduling interviews, and handling correspondence.
Maintain accurate and up-to-date records of candidate information, ensuring compliance with confidentiality and data protection policies.
Serve as a point of contact for job applicants, answering inquiries, and providing information about the recruitment process.
Collaborate with HR and hiring managers to facilitate the onboarding process for new hires, ensuring all necessary documentation is completed.
Assist in organizing job fairs, recruitment events, and other activities to attract potential candidates to apply.
Coordinate interviews between candidates and hiring managers, ensuring a smooth and efficient process.
Work closely with the recruitment team to support initiatives aimed at promoting diversity and inclusion in the hiring process.
Manage office supplies, equipment, and other resources to ensure the smooth operation of the recruitment office.
Qualifications:
Years of Experience: 1 year as office administrator, office assistant or similar role
Language Skills: Proficient in English both verbally and written
Requirements: High School Diploma/GED Required, Associates/Bachelors degree preferred
Coordinate office activities and operations to secure efficiency and compliance to company policies
Manage phone calls and correspondence (e-mail, letters, packages, etc.)
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Proven experience in an administrative role, preferably in a healthcare or recruitment setting.
Proficient in office software (e.g., Microsoft Office Suite).
Excellent organizational and multitasking abilities.
Strong communication and interpersonal skills.
About Us
VPNE Parking Solutions is the parking and transportation business partner to the most prestigious health-care institutions, commercial property owners and developers, financial institutions, universities, events, and hospitality companies throughout the nation.
At VPNE we help our clients maximize the value of their parking and transportation assets with our differentiating customer care and our expert, business-driven management services.
Founded in 1990, VPNE provides custom designed parking, transportation, and support services solutions to the Healthcare, Hospitality, Real Estate, Education, and Event Industries. We believe our responsibility is to drive our client's business and build their brand.
Our Approach
We spend time truly understanding our client’s business and values. We then design a parking and transportation operations plan to enhance their business and build their brand with our expert management, extraordinary people and exceptional service. We also provide additional services to ensure that all aspects of our clients' business is successful and their customers are happy.
By making VPNE "The Employer of Choice", we attract and retain impressive people. We treat our team with respect and help them develop professionally as well as personally. We provide health, dental, vision, and life insurance, 401k, tuition reimbursement as well as industry leading management training from the Disney Institute in Orlando, Florida and the Ritz Carlton headquarters in Chevy Chase, Maryland.