ALL TexPosition Summary:
Provide administrative support for the office, management, and staff to include greeting visitors, answering phones, customer service, and other administrative duties. The ideal candidate will be a self-starter who can multi-task and enjoys assisting guests and staff.
Role Qualifications:
- Must be proficient with Microsoft Office, specifically Excel
- Must be extremely well-organized and detail-oriented, with exposure to office and manufacturing environments
- Must have excellent communication skills and the ability to interact with internal employees and external vendors
Primary Responsibilities:
Office Administrator
- Handle phones, calendar, travel, meeting-related activities, and miscellaneous confidential projects
- Greet visitors, contractors, and job applicants; direct all visitors to the appropriate person or department
- Coordinate internal meeting logistics (e.g., facilities, conference rooms, food services)
- Sort and distribute incoming mail daily; manage the postage machine
- Maintain professional appearance of office, including kitchen area
- Monitor facility safety, security, and maintenance by coordinating with management
- Assist management and staff with administrative functions as needed
- Perform other duties as assigned
HR (Human Resources) Assistance
- Maintain confidential employee files and discard sensitive documents appropriately
- Assist with planning and facilitating company functions and events
- Support employee communications including bulletin board updates, company memos, and email distribution
- Provide clerical support to the safety committee
- Perform other duties as assigned
Essential Skills and Experience:
- High school diploma or equivalent certification required
- Ability to interact effectively with individuals at all levels inside and outside the organization
- Strong decision-making skills in complex situations
- Exceptional written and verbal communication skills