Office Administrative and Customer Support - Facilities Project Coordinator

THIS IS THE ACTUAL TITLE - Facilities Coordinator II

will support the facilities team for the Chelmsford MA site. You will be responsible for our CMMS database and scheduling between Departments and Vendors. They will require a high degree of initiative, strong communication skills, experience in Microsoft Office (especially in Outlook, Word and Excel), and resolving problems.
What will you do?
" Maintain scheduling and task management through our CMMS (computer maintenance management system) to keep track of assets, corrective and preventive maintenance activities.
" Schedule and coordinate work for outside vendors and Facilities technicians with appropriate work-center Supervisors on our CMMS database
" Manage the Facilities group calendar including PTO, contractor visits, site events needing support, and the working location of team members on a given day.
" Provide support for critical documents and always filing and maintaining records in an audit ready state following Good Documentation Practices.
" Maintain and update departmental standard operating procedures (SOP s).
" Prepare and maintains monthly metrics for the department.
" Partner with other site administrative support in the orchestration of meetings, report generation and projects.
" Create purchase order requisitions and process of invoices for payment via our portal
" Ensure timely completion of activities and projects; maintain follow-up on all electronic and written correspondence.
" Purchase office equipment and supplies for the department(s).
How will you get here?
Education
" High school diploma or equivalent required.
Experience
" 2+ years of experience in a similar administrative or facilities role
" Experience in a cGMP environment with use of a Client and CMMS system is desirable
Knowledge, Skills, Abilities
" Strong interpersonal skills, ability to build relationships, highly motivated, and organized
" Excellent verbal and written communication skills with experience
" Ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests.
" Ability to adapt, maintain effectiveness in varying environments and with different tasks, responsibilities, and people

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.